About this role
Key Responsibilities: Accounts Receivable (AR):
• Prepare and submit progressive monthly billings to general contractors.
• Process and manage lien waivers (familiarity with different types of waivers is helpful).
• Manage collections for service accounts, including calling and emailing customers regarding past-due invoices using the aging report.
• Process customer credit card payments through our Clover online portal.
• Generate and distribute monthly customer statements by mail or email.
Accounts Payable (AP):
• Process subcontractor invoices for open jobs.
• Enter invoices into COINS and maintain AP spreadsheets.
• Reconcile and balance AP with the general ledger.
General Ledger & Financial Support:
• Reconcile monthly billings and payables to the GL in COINS.
• Assist with maintaining accurate financial records and reports.
Front Desk Coverage:
• Provide coverage for the front desk during lunch breaks or when the receptionist is out.
• Answer phones, greet visitors, and provide general office support as needed.