About this role
Job Description The role focuses on high‑quality reporting, document/template compilation, and supporting project management, controls, and finance processes. Strong English communication skills and excellent attention to detail are essential. About You
• Minimum 5 years’ experience in project controls/admin, preferably within industrial environments. • Strong English (written and verbal) and high attention to detail in reporting and templates. • Good understanding of project management, controls, and finance processes. • Experience with Oracle systems and the Microsoft suite (Excel, Word, PowerPoint; Teams/SharePoint desirable).
Key Responsibilities:
• Provide project administration and document management support to projects under the guidance of the Job and Project Managers • Responsible for the establishment and maintenance of project administration including files, meeting minutes and websites • Coordination of project financial reports, ensuring project managers are informed about project timelines • Participate professionally and enthusiastically within the project team and provide support as directed • Provide a quality service to internal and external clients • Responsible for the coordination and maintenance of project OHS activities • Possess an understanding of business activities • Act in a timely manner to complete all internal client requests efficiently and inform clients when unable to meet expectations and reach agreement on course of action. • Build rapport and communicate professionally with all team members and clients even when the situation becomes difficult • Co-ordinate own workflows to ensure completion of special project priorities • Seek specific, constructive and immediate feedback to ensure development of best practice knowledge • Achievement of team goals are obtained through personal effort • Proven administration experience • Demonstrated experience with document management and project management systems, applications and financial tools • Understand and adhere to the Beca values • Act in accordance with industry / professional ethics maintaining professionalism at all times • Contribution and effort is aligned to organizational objectives • Comply with all company HSE systems and procedures relevant to the role, in accordance with local documented HSE responsibilities and accountabilities. No work-related injuries, illnesses or adverse environmental outcomes due to incorrect or inadequate application of systems or procedures • Participate in performance development discussions with manager initiating and managing own personal development with all CPD requirements met • Work co-operatively and collaboratively willingly accepting share of workload and helping others when required