About this role
Work tasks: The Role: Dal’s Kitchen is looking for an organised and proactive Office & Food Safety Assistant to support our CEO and daily office operations while helping maintain our food-safety and BRCGS compliance systems. This is a varied position divided between office and executive-assistant duties and food-safety administration and internal auditing. It is suitable for someone who is highly organised, comfortable working with documents and systems, and interested in developing a career within food manufacturing and quality management. Office responsibilities: • Provide general administrative support to the CEO and wider management team. • Manage the CEO’s diary, appointments, meetings and reminders. • Organise meetings, prepare agendas, take minutes and follow up on agreed actions. • Maintain accurate customer, distributor and supplier information in the company CRM. • Prepare and issue customer invoices, credit notes and supporting documentation. • Monitor outstanding invoices and coordinate payment follow-ups. • Conduct research for the CEO, including suppliers, customers, distributors, competitors, logistics providers and new markets. • Prepare reports, presentations, spreadsheets and business correspondence. • Manage office documents, digital filing and confidential company information. • Coordinate travel arrangements, visits and external meetings when required. • Assist with purchasing, quotations and communication with service providers. • Support recruitment administration and employee-document management. • Monitor deadlines and ensure important actions are completed on time. Food-safety responsibilities • Support the implementation and maintenance of the Dal’s Kitchen food-safety and quality-management system. • Help maintain BRCGS, HACCP, food-safety, quality and operational records. • Plan, conduct and document scheduled internal food-safety and BRCGS audits. • Support external BRCGS and customer audits by preparing documentation, evidence and follow-up information. • Maintain the internal audit schedule and monitor completion against deadlines. • Record non-conformities and coordinate corrective and preventive actions with responsible team members. • Follow up corrective actions and verify that they have been completed effectively. • Assist with document control, including procedures, work instructions, forms and records. • Review production, cleaning, temperature, traceability, allergen and hygiene records for completeness. • Support traceability exercises, product-recall tests and other compliance checks. • Assist with supplier approval, specifications, certificates and food-safety documentation. • Monitor staff training records and help organise refresher training. • Report food-safety concerns, overdue actions and compliance risks to the CEO. • Help ensure the site remains prepared for announced and unannounced audits. BRCGS Food Safety Issue 9 provides a framework covering product safety, integrity, legality, quality and operational controls within food manufacturing; official certification is completed by an independent certification body, while this position would conduct internal audits and support certification audits. We offer: What we offer • A varied position with direct involvement in business operations and food safety. • The opportunity to work closely with the CEO and gain experience across multiple business functions. • Practical exposure to BRCGS, HACCP and food-manufacturing compliance. • Training and development relevant to the position. • The opportunity to grow with Dal’s Kitchen as the company develops. • Salary based on experience and qualifications. Other requirements: • Väga hea eesti- ning inglise keele oskus, vene keel on eelis, kuid mitte kohustuslik. • Kehtiv B-kategooria juhiluba ja valmisolek regulaarseks reisimiseks Eestis ja välismaal. • Suurepärane suhtlemis-, läbirääkimis- ja esinemisoskus. • Tugev ärisuhete loomise võime ning praktiline, tulemustele orienteeritud tööstiil. • Hea MS Office’i kasutusoskus (Excel, PowerPoint, Outlook) ning kogemus CRM-i või müügiaruandluse tööriistadega. Positsioon sobib Sulle, kui oled: • Proaktiivne ja iseseisev algataja, kes suudab ise uusi kontakte luua ning oma müügitööd juhtida. • Struktureeritud, usaldusväärne ning valmidus töötama eesmärkide ja KPI-dega. • Kirg toidu vastu ning huvi Aasia köögi trendide vastu Eesti turul. • Meeskonnamängija, kes naudib koostööd kolleegidega müügi-, tootmis- ja turundusvaldkonnas. Option to work from home: No