About this role
Job summary
We have an exciting opportunity for a Business Administrator to join our Central team, based in Plymouth.
Main duties of the job
We are looking for an enthusiastic and motivated individual who is able to provide efficient administrative support to our Finance Teams. It is essential that you enjoy detailed work, have good communication skills and knowledge of Microsoft office systems, particularly Microsoft Excel, Word and Outlook. Previous experience in a finance related role would be desirable but is not essential.
About us
Peninsula Dental Social Enterprise (PDSE) are an award-winning Social Enterprise and Community Interest Company. We provide NHS treatment and outreach services to local communities in Devon and Cornwall and we work closely with the University of Plymouths Peninsula Dental School to support the clinical education of its dental healthcare students.
As a social enterprise, we are a values driven organisation with a focus on patient-centred care and addressing local oral health needs.
Job description Job responsibilities
Role: Business Administrator
Grade: 3
Reports to: HR Advisor, Finance & Business Manager or Clinic Liaison & Planning Manager
Role summary:
Business Administrators provides administrative support to the PDSE Central Team, Senior Management Team and Directors.
Key accountabilities:
All administration tasks including typing documents, preparing reports, producing a range of documents in an accurate and timely manner
Formulating and using a variety of systems to accurately collate, input and maintain data for further analysis
Organise meetings, working closely with the Chair of the meeting to prepare agendas and relevant documentation, taking minutes for meetings and distributing minutes and relevant documentation
Oversee diaries and schedules of work
Ensure compliance is adhered to in line with local and national policies and procedures
Make task-related decisions within designated activities in line with service needs
Prioritise tasks and activities to meet the changing needs of the service
Collaborates with team members to achieve joint projects and objectives
Communicate clearly and liaise with managers, employees and external contacts
Measures of success:
Successful outcomes to all the key accountabilities plus other tasks delegated to the post holder
Successful delivery of key priorities and objectives agreed with manager and as part of the performance development review
Positive feedback from staff, managers and external contacts
Manage competing demands to ensure deadlines are met
Knowledge, education and training:
Good level of education, especially numeracy and literacy
Good knowledge of Microsoft Office systems, especially Word, Outlook and Excel
Experience:
Previous experience in an administration role is desirable, particularly in a similar setting is desirable, e.g. clinical knowledge, HR, finance etc.
Skills:
Ability to work independently in a team environment is desirable
Attention to detail, ensuring a high degree of accuracy
Planning skills
Ability to use initiative and being proactive to manage workload and meet deadlines without direct supervision
Understanding of how internal processes can impact on organisational performance
Excellent interpersonal and communication skills both verbally and written
Behaviours:
Demonstrates self-leadership and motivation
Demonstrates a positive attitude showing enthusiasm and commitment at all times
Demonstrates commitment and support to PDSE as an organisation and to colleagues, Managers and Directors
Uses initiative to start and complete tasks without direct supervision
Takes ownership of tasks
Uses own expertise to support own work and to support others to develop
Supports others to achieve goals
Forms good working relationships with colleagues to achieve successful outcomes
Ability to manage multiple tasks and competing demands
Other:
This job description provides a general reflection of the key accountabilities associated with the post, it is expected that the role holder will undertake any other reasonable activities to assist in efficient service delivery.
This job description is not exhaustive and may change as the post develops, but such change will not take place without consultation between the post holder and his/her manager. Job descriptions should be reviewed at least annually at the appraisal meeting.
Normal working hours are 0845 to 1700 Monday to Friday, however on occasions to meet business need you will be required to work revised hours, typically between 0800 and 1800.
The Working Time Regulations apply to all employees of Peninsula Dental Social Enterprise (CIC) In particular Peninsula Dental Social Enterprise (CIC) will not permit staff in all employments to work in excess of 48 hours in any one week except where there are exceptional service needs where an absolute limit of averaging over a reference period of 17 weeks would apply.
An enhanced DBS check will be carried out.
Person Specification
Experience Essential
Previous experience in an administration role is desirable, particularly in a similar setting is desirable, e.g. clinical knowledge, HR, finance etc.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Peninsula Dental Social Enterprise CIC
Address Damerel Close
Madden Road
Plymouth
Devon
PL1 4JZ
United Kingdom
Employer's website https://peninsuladental.org.uk/ (Opens in a new tab)