About this role
This is a long-term role for someone who wants to deeply understand a business, take ownership of the books, and grow alongside the company.
Company Profile:
Our client is a real estate development company based in Texas, engaged in house renovations, building projects, Airbnb rentals, and real estate sales. The company manages multiple properties across different classifications in QuickBooks, handles numerous transactions for various projects, and operates with a virtual team. The company culture is described as hands-on and highly collaborative, with team members communicating multiple times daily despite being in different locations.
Overall purpose and responsibilities of the role:
Our client is seeking a full-time virtual accountant/bookkeeper (Philippines-based preferred) to manage the financial operations of a growing construction and real estate business, along with personal and related entity finances.
Duties and Responsibilities:
About the Business
Construction remodelling / fix-and-flip company (300–500 transactions per month)Rental property (low volume)Real estate sales activity (low volume)Artist studio (approx. 20 transactions/month)Personal financial tracking includedBookkeeping & Financial Management
Manage and maintain books in QuickBooksCategorize and reconcile 300–500+ monthly transactionsMaintain accurate books across multiple areas, including:Construction businessPersonal financesRental propertiesReal estate activitiesArtist studio operationsPerform monthly bank and credit card reconciliationsEnsure all financial data is clean, accurate, and consistently updatedProject-Based Expense Tracking
Track expenses by project (e.g., flips, remodels, rentals)Monitor and track:Vendor paymentsContractor expensesMaterial purchasesTrack bills, payments, and recurring expenses, including:MortgagesInsurance premiumsUtilities and other ongoing obligationsAccounts Payable (Primary Focus)
Oversee and manage all accounts payable activitiesSchedule and monitor timely payments for all obligationsEnsure accuracy and completeness of all expense and payment recordsExpense Intake & Communication
Manage receipts and expense submissions from the field team via WhatsApp and other communication channelsLog and categorize expenses in real timeMaintain well-organized digital records of all receipts and supporting documents in Google DriveExpense Analysis & Financial Monitoring
Analyze spending patterns across all accounts and entitiesIdentify and anticipate recurring and upcoming expensesDevelop systems to forecast cash flow requirementsFlag unusual, inconsistent, or excessive spending patternsReporting & Financial Organization
Prepare weekly and monthly Profit & Loss (P&L) reportsProvide monthly financial summaries and cash flow snapshotsDeliver expense breakdowns by project and propertyMaintain books in a CPA/tax-preparation-ready state at all timesRequirements
Must-have Skills / Qualifications:
At least 3 years of bookkeeping and/or accounting experienceStrong hands-on experience with QuickBooks or similar accounting software (required)Proven ability to manage high-volume transactions with accuracy and consistencyAdvanced proficiency in Microsoft Excel and/or Google SheetsExcellent organizational skills and attention to detailStrong analytical and problem-solving abilities, with a proactive approach beyond data entryAbility to identify patterns and maintain consistency in financial records over timeClear and professional written and verbal English communication skillsComfortable using digital communication tools, including WhatsApp, for coordination with teamsStrong sense of ownership, accountability, and follow-through in managing financial tasksPreferred Qualifications:
Experience in real estate or construction accountingFamiliarity with job costing or project-based accountingMindset We’re Looking For
This is not just a bookkeeping role — we want someone who:
Understands the business deeplyAnticipates needs before being toldThinks like an operator, not just a recorderGrows into a long-term financial partner
Job type: Permanent
Emp type: Full-time
Schedule: Monday to Friday, 9 am to 5 pm Texas Hours, inclusive of a 1-hour break
Location: Work from home
Industry: Real Estate