About this role
Job Type: Full-time, long-term contractorWorkplace: On-SiteSchedule: Consistent Monday-Friday schedule, expected to be either 8:00 AM-5:00 PM or 9:00 AM-6:00 PM PT, with final schedule to be confirmedCompensation: $50,000-$75,000 annually (negotiable)About the Role
This is a hands-on Executive Assistant position for someone who takes pride in creating order around a busy executive and a constantly changing schedule. You will serve as the central connection between the CEO, clients, appointments, vendors, properties, and administrative priorities.
Calendar management is the biggest part of the role. The CEO may have approximately 10 phone, video, and in-person meetings in a single day, so you need to be comfortable confirming appointments, reshuffling schedules, communicating changes, and making sure nothing gets lost in the process.
The position also extends beyond the calendar into correspondence, follow-ups, deal administration, bills and mail, property vendors, databases, and occasional local errands or property visits. As you learn the business, there is an opportunity to take on greater responsibility and develop deeper commercial real estate knowledge.
Full-time 1099 contractor engagement based at 239 S. Beverly Drive #200, Beverly Hills, CA 90212
Responsibilities
Own and protect the CEO’s calendar, coordinating approximately 10 phone, video, and in-person meetings per day while managing frequent schedule changesKeep clients and internal stakeholders informed by confirming appointments, communicating updates, and coordinating next stepsMaintain reliable follow-up systems so correspondence, requests, commitments, and outstanding items are completed on timeSupport active commercial real estate work by organizing deal-related paperwork and handling day-to-day administrative needsManage incoming mail, bills, routine correspondence, and related tracking with accuracy and discretionCoordinate vendors and service providers supporting commercial properties and follow through until requested work is completedMaintain organized internal systems, databases, client information, and administrative recordsAnticipate the CEO’s needs and resolve scheduling or administrative issues independently whenever possibleHandle occasional local errands and travel to nearby properties for simple property-related needs, including taking basic photos with a phoneBuild your knowledge of the commercial real estate business and gradually take ownership of additional responsibilities as you develop in the role
Requirements
Must-Have:
2+ years of experience preferred in an Executive Assistant, Administrative Assistant, Office Coordinator, or similar high-volume support roleDemonstrated experience managing a busy calendar with frequent changes and a high volume of appointmentsExcellent organization and follow-through, with the ability to track numerous small details and competing priorities without losing momentumProfessional written and verbal communication skills and confidence interacting directly with clientsExperience handling correspondence, follow-ups, administrative systems, bills, mail, or vendor coordinationHigh school diploma or equivalent and proficiency with standard office and productivity toolsAbility to work full-time onsite in Beverly Hills and travel to nearby properties or complete local errands when neededNice to Have:
Previous commercial real estate, brokerage, property, or general real estate experienceAssociate’s or Bachelor’s degreeExperience supporting a founder, CEO, broker, or other executive in a high-volume client-facing environmentFamiliarity with CRM, transaction, database, or property-related administrative systemsGraphic design experience or comfort creating simple visual materials