About this role
Competition # 2026-097
Category: Full Time - Term
Closing: Open Until Filled
POSITION SUMMARY:
Under the direction and supervision of the Director of Service Delivery of the Eagle Urban Transition Centre and the Program Coordinator of the Elder Housing Program Unit, the Intake Administrator is responsible for coordinating and managing the administrative processes involved in admitting clients into programs or services. This role ensures that all documentation is completed accurately, referrals are processed efficiently, and clients receive timely, professional support. The Intake Administrator works closely with program staff, external agencies, and clients to maintain smooth, organized intake operations.
KEY ACTIVITIES:
• Receive and process incoming referrals from agencies, healthcare providers, or community partners.
• Review intake forms and documentation for accuracy, completeness, and eligibility.
• Schedule intake appointments, assessments, and follow-ups.
• Maintain an organized intake workflow to support timely service access.
• Prepare intake files, checklists, and related administrative documents.
• Maintain confidential records and ensure compliance with organizational, privacy, and legal standards.
• Generate daily, weekly, or monthly intake reports as required.
• Provide clear information regarding program requirements, intake procedures, and timelines.
• Respond to inquiries via phone, email, or in person in a professional, supportive manner.
• Coordinate with internal departments to ensure smooth handoff after intake.
• Follow established protocols for documentation, confidentiality, and data accuracy.
• Other duties as assigned.
QUALIFICATIONS:
• Experience in administrative work, preferably in healthcare, social services, or community programs.
• Strong attention to detail and excellent organizational skills.
• Proficiency with computer systems, databases, and Microsoft Office.
• Knowledge of trauma-informed care and risk assessment.
• Excellent communication, documentation, and organizational abilities.
• Ability to work independently in determining work methods or priorities.
• Proven ability to work cooperatively and effectively with First Nation stakeholders.
• Valid driver’s license and access to a vehicle may be required.
• Ability to work flexible hours depending on program needs.
Interested applicants are invited to submit their cover letter identifying the position title and quote competition number applying for, qualifications, and resume, along with 3 professional reference listings (include a most recent employer reference) to:
Human Resources
Assembly of Manitoba Chiefs
14th Floor, 275 Portage Avenue, Winnipeg, Manitoba R3B 2B3
Quote Competition # 2026-097 in your application
For best results submit your application to BambooHR
https://manitobachiefs.com/about/job-opportunities/
We thank all who apply and advise that only those selected for further consideration will be contacted. No phone calls will be accepted.
Preference will be given to First Nations people. If successful, applicants will be asked to provide verification of citizenship documentation issued by a First Nation or government-issued documentation or affirmation from Inuit, Métis, or non-status Indigenous community with which they identify. Incomplete and late applications will not be considered.
Please visit our website at www.manitobachiefs.com