About this role
PURPOSE: Process payments for all the Company's disbursements; for terminal operation, management and administrative expenses.
Primary Responsibilities:
• Input all vendor invoice details into financial computer system
• Match approved purchase order, receipt and vendor invoice before processing for payment
• Monitoring Outlook inbox for vendor invoices
• Generate A/P voucher report and prepare voucher package with supporting documentation before routing for approval signatures
• Input all employee travel & entertainment expenses, verifying all appropriate approvals
• Organize weekly check/ACH run by payment due date
• Match voucher packages with checks/ACH and coordinate mailing of payment to vendors
• Responsible for maintaining vendor filing and payment history.
• Preparing and boxing invoices at year end for historical archiving
• Investigate order discrepancies with vendor and the Procurement Dept.
• Research Open Purchase Orders for monthly cleanup
• Coordinate weekly wire transfers with Treasury Department
• Assist with switchboard coverage when necessary as well as other administrative duties as assigned
Prerequisite skills:
• Strong computer skills, including proficiency in Microsoft Office Products with focus on Excel, Word & Outlook
• 3-5 years’ work experience in the Accounts Payable field preferred
• Professional communication skills (written and verbal), analytical and interpersonal skills
• Strong mathematical abilities
• Problem-solving skills
• Time management and organizational abilities
• Ability to work independently
$61,000 annual