About this role
Job summary
22.5 hours per week
Hi, I'm Mike, and I'm delighted that you're considering joining our Medical Staffing team.
I've worked within this service for over three years, and what keeps me here is simple: the people.
We are a supportive, close-knit team that genuinely cares about one another and the work we do. Everyone brings their own strengths, experiences and perspectives, and those differences are valued and celebrated.
This role offers a fantastic opportunity to make a real impact. Medical Staffing sits at the heart of ensuring we attract, recruit and support the doctors who provide care across our Trust. The work is varied, rewarding and often fast-paced, but you'll never be doing it alone. We work collaboratively, share knowledge and support each other to succeed.
At the time of advertising, this role does not meet the minimum requirements set by UK Visas and Immigration to sponsor candidates to work in the UK. For this reason, we are unable to sponsor anyone for a skilled worker visa for this role.
We are happy to accept applications from candidates who can prove their right to work in the UK or via alternative visa routes. Such applications will be considered alongside all other applications.
Main duties of the job
Job descriptions can sometimes feel quite formal, but behind every vacancy is a team, a culture and a group of people who are passionate about what they do. You will assist with rota coordination, liaise with erostering and People Relation colleagues, Medical Education Department colleagues, Occupational health colleagues, as well as medical clinical leads and other internal departments. The role will also involve supporting data reporting (time-to-hire metric), representation from medical recruitment at meetings, and driving service improvement forward.
We're looking for someone who is enthusiastic, organised and committed to delivering a great service, while bringing their own personality and ideas to the role.
If you're looking for a position where you can develop your skills, be supported by colleagues, and feel that your work genuinely makes a difference, we'd love to hear from you.
If you'd like an informal chat before applying, please don't hesitate to get in touch.
We look forward to welcoming a new colleague to our team.
All employees of the Trust are strongly encouraged to have their up-to-date flu vaccination to protect staff and patients.
About us
We are a specialist NHS Foundation Trust that provides community, mental health and learning disability services for the people of Barnsley, Calderdale, Kirklees and Wakefield. We also provide low and medium secure services and are the lead for the west Yorkshire secure provider collaborative.
Our mission is to help people reach their potential and live well in their communities, we do this by providing high-quality care in the right place at the right time. We employ staff in both clinical and non-clinical services who work hard to make a difference to the lives of service users, families and carers.
We encourage and welcome applications from all protected characteristic groups, we value diversity and want our workforce to be reflective of our communities.
Being a foundation Trust means were accountable to our members, who can have a say in how were run. Around 14,300 local people (including staff) are members of our Trust.
Join us and you will be one of over 4,500 staff committed to supporting and improving the mental, physical and social needs of the thousands of people we meet and help each year.
We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all colleagues and volunteers to share this commitment.
We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.
Job description Job responsibilities
JOB SUMMARY
To provide a high quality, expert, person orientated medical HR and recruitment service to the Trust, delivering our strategic priority to make this is a great place to work.
KEY RESULT AREAS
To provide advice and guidance on Medical HR policies and procedures and Terms and Conditions of Service for all grades of Medical staff, e.g. Salaries, Annual Leave entitlements, Special Leave, Maternity Leave, Removal Expenses and Sickness Absence escalating to HR Managers and medical Director when necessary and for approval where outside of process.
Lead on the Medical recruitment process using NHS Jobs and other advertising media, including providing advice to the Trust medics on the process, processing of pre-employment checks and new starter documentation in accordance with NHS Standards of Employment. Liaising with Clinical Leads and the new employee to determine appropriate salary packages in line with appropriate parameters
Liaise with the Clinical Leads regarding clinical attachments and placements and process relevant checks and honorary contracts as appropriate
Issue Medical Contracts of Employment in line with the relevant national Terms and Conditions appropriate to the post holder.
Act as Trust contact for the processing of overseas visa applications using the UK Border Agency Sponsor Management System, including the request and allocation of Certificate of Sponsorship (COS) and maintaining the Trusts Sponsorship License, processing of related payments for COS and advising Trust managers and employees of the process.
Co-ordinate and oversee the process of the medical rotation for Doctors in Training 4 times annually acting as the main point of contact for rotation with Health Education England (HEE) and the relevant regional lead and acute employers. Processing of Less than Full Time Training posts (LTFTT), Out of Programme Experience (OOPE) and liaising with external Trusts regarding Acting up arrangements for Higher Trainees.
Use the Allocate system to formulate and monitor rotas.
Be the main point of contact for the Medical Training Initiative (MTI) and Widening Access to Specialty Training scheme (WAST) which process Doctors from overseas for placements within the Trust.
Work closely with the Medical Directorate Business Manager advising on Medical HR issues, completion of the relevant Trust return reports in relation to Doctors in Training as well as maintaining the Trusts intranet site specifically for Medics.
Work with the Assistant Medical HR Officer to amend rota patterns in line with training numbers and to ensure rotas are compliant with EWTD and New Deal requirements as well the Terms and Conditions of Service for Doctors in Training, advising Clinical Leads on options relating to pattern compliance and cost implications and to ensure that the Trust work schedules are maintained, updated and issued in line with the statutory 8 week deadline.
Be responsible for ensuring that amendments relating to Terms and Conditions of Service are implemented in a timely manner and Managers and Clinical Leads are aware of any implications within their service.
Attend any required regional Medical Staffing network meetings and internal trust meetings as and when required
Organise and deliver Recruitment and Selection training for Consultant medical staff.
Be responsible for setting up requested rota monitoring studies and to analyse and produce the relevant outcome reports and feedback any findings to the Clinical Leads and Managers.
Administer and oversee the Trust annual Local Clinical Excellence Awards (LCEA), including working closely with the Director of HR to ensure that policies and associated paperwork are updated in line with the scheme and ensure the award rounds are delivered in a timely manner. Produce a suit of reports supporting the process of scoring and awards given to be published on the intranet.
Provide day to day supervision for the Assistant HR Officer (Medical) and undertake regular 1-1 meetings.
Act as a point of contact for the Guardian of Safe Working providing guidance relating to rota structures and patterns across the Trust.
Participate in the drafting of Medical HR policies or other processes in relation to area of work.
Keeping up to date with NHS Employers initiatives, HEE initiatives etc. and ensuring these are incorporated into policies and procedures where necessary.
Keep up to date with national terms and conditions of Employment for the different categories of medical staff and make sure they are implemented
Build and maintain excellent working relationships with the Medical Staff of the Trust and all internal associated departments e.g. Finance and Post Graduate Administration services and liaise with external organisations as necessary
Work closely with and engage with the HR Operational Team to ensure consistency and equity across all practice and processes,
Professional HR leadership will be provided by a HR Manager
Trust Values:
The Trust is committed to ensuring the highest standards of care and treatment and expects that all staff treat people e.g, service users, their carers, relatives, friends, colleagues, visitors etc, with dignity and respect at all time. The post holder must at all times act in accordance with the Trusts Values:
We put the person first and in the centre
We know that families and carers matter
We are respectful, honest, open and transparent
We improve and aim to be outstanding
We are relevant today and ready for tomorrow
Safeguarding:
Report any concerns regarding the safety or wellbeing of children, adults service users, members of their families etc, in accordance with Trust Policy.
Prevent and respond appropriately to abuse and understand own role in this by undertaking Safeguarding training.
Trust policies and commitments to be read in line with the relevant Trust Policy:
All staff employed by the Trust must comply with the Trusts policies and procedures, undertake appropriate training required for their role and commit to:
ensure they are aware of the Whistleblowing Policy and how they raise concerns;
maintain confidentiality, in line with the Trusts Confidentiality Policy and Code of Conduct;
understand their personal responsibilities with regards to data quality for any information which they create, use or process in accordance with the General Data Protection Regulation (GDPR), The Data Protection Act 2018 (DPA) and Trust Data Protection Policy;
comply with the provisions of The Trusts Health and Safety Policy and Protocol. Ensuring their own safety and that of colleagues, service users and visitors. Know the action to be taken in the event of a fire and must undertake fire training annually;
receive supervision in line with the Trusts Supervision Policy and an annual Appraisal in line with the Trusts Appraisal Policy, during which mandatory, role specific and personal development needs should be identified and agreed;
understand their responsibilities under the Trusts Equal Opportunities in Employment Policy and ensure that they adhere to the provisions of the policy;
recognise, respect and support the equality diversity of staff, colleagues, service users, carers and the public. Contribute to a working environment which promotes and responds positively to difference and diversity;
ensure they carry out their duty to safeguard and promote the welfare of children and young people under the age of 18 years, as issued under Section 11 of The Children Act 2004, by being familiar with and adhering to Trust safeguarding policies and participating in relevant training;
comply with their professional responsibilities to develop their practice and deliver care through a Clinical Governance framework (i.e. CPD, Audit, Supervision);
demonstrate, through practice and practical understanding, the importance of the continual development of individual, team and service wide quality improvement;
abide by relevant codes of professional practice, with the organisation taking action when codes of conduct are breached;
work flexibly to meet the needs of the service/organisation, whilst working within a culture of progressive employment practices and commitment to the Investors in People (IiP) Standards.
adhere to the Trusts smoke free policies, which prohibits smoking anywhere on Trust grounds;
being socially responsible by complying with measures that support the Trust in reducing or offsetting our environmental impact;
Identify and report risks, hazards, incidents, accidents and near misses promptly;
In addition to the Trusts own responsibilities under the Health and Social Care Act 2008, Code of Practice on the prevention and control of infections and related guidance, for your safety, ALL staff (and contractors) are responsible for ensuring their work adheres to this Code in the delivery of safe patient care.
This job description is an outline of the main duties of the post. The postholder will be required to undertake other duties commensurate with the band as directed. The content of this post will be reviewed in consultation with the postholder when necessary and in line with the service developments.
For full details of the role please see the supporting documents attached.
We are aware that an increasing number of applicants are using AI technology to generate responses on NHS Job application forms. We strongly discourage this and will conduct a thorough screening process before selecting candidates to progress to the next stage. If you are using AI to enhance your application, please disclose this in your NHS Jobs application form.
Person Specification
Special Knowledge/Skills Essential
A basic knowledge and understanding of employment legislation in relation to Terms and Conditions of Employment for Medical Staff, Recruitment & Selection and contracts of employment. Ability to analyse and interpret information e.g. rotas, salaries. Excellent computer skills. Ability to prioritise and work to deadlines. Ability to communicate with all levels (MD, Consultants, trainees).
Desirable
Knowledge of medical staffing rotas. Knowledge of Doctors Training Schemes.
Qualifications Essential
Relevant level 3 qualification e.g. CPP complemented by expert knowledge in Medical HR with substantial experience in this field.
Experience Essential
Experience in a medical HR environment. Experience of using a variety of software packages (e.g. plotting rotas, recruitment & selection). Experience in office administration duties and procedures.
Desirable
Experience of working with all levels of Medical Staff.
Personal Attributes Essential
Flexibility to meet the needs of the service.
Physical Attributes Essential
Ability to undertake the duties and demands of the post. A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
Employer details Employer name South West Yorkshire Partnership NHS Trust
Address Kendray Hospital
Doncaster Road
Barnsley
S Yorkshire
S70 3RD
United Kingdom
Employer's website https://www.southwestyorkshire.nhs.uk (Opens in a new tab)