About this role
Job summary
An opportunity has arisen to join our Health Records Team at University Hospitals of Derby and Burton NHS Foundation Trust. Health Records Officers undertake a varied role involving retrieval, tracking, movement, preparation and management of patient records, alongside a range of administrative duties.
We are seeking motivated, reliable and organised individuals to support the management of patient health records across our sites. The role is vital in ensuring clinical teams have timely access to patient information, supporting the delivery of safe and effective patient care.
This vacancy will be used to fill positions at both The Johnson Building (TJB) and Royal Derby Hospital (RDH).
Once you have submitted your application, please let us know your working site preference by submitting the form below:
https://forms.cloud.microsoft/Pages/DesignPageV2.aspx?subpage=design&FormId=slTDN7CF9UeyIge0jXdO44N7e8-dC3JNh7y_vJp-AYJUNTJTRTE1RVBSSVg5OVc2RzlRVkxGUTU1TC4u&Token=4e7260a437374d6f97b873895e98b891
Main duties of the job
About the Role
The successful candidate will be responsible for:
Retrieving, tracking, preparing, delivering and filing patient health records. Ensuring that all documentation is scanned accurately into the Electronic Patient Record. Reviewing paper casenotes to support retention and destruction processes. Supporting the wider administration function within the Health Records Service. Whilst core responsibilities of the role are the same across both locations, there are some differences in the day-to-day working environment:
Extended periods of desk-based administrative work (both sites) Handling large casenotes and bundles which may weigh over 10kg (both sites). Regular movement and transportation of health records(both sites) Use of roll cages and manual handling activities (both sites). Greater levels of working at height (TJB site) Some working at height(RDH site) Retrieval and delivery of records to clinics, involving frequent walking across the hospital site(RDH site) A requirement to support other areas of the department, across all our locations, as required to maintain service delivery (both sites). As part of your application, you will be asked to indicate your site preference to ensure successful candidates are matched to vacancies that best suit their preferences and the needs of the service.
Roles will be fixed term contracts until end of March 2027.
Closing date for applications: 13th October 2026Interview date: 27th October 2026
About us
As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together
Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.
In return we will offer:
Development opportunities, both professional and leadership development On-going support from recruitment to when you join our team and beyond Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes Key Facts:
Our hospitals see more than 4,000 outpatients daily We see more Trauma & Orthopaedic outpatients than any other Trust - over 3,300 per week An average 860 patients are seen in A&E every day - 6th largest in the country Our hospitals admit more than 220 emergency patients daily. We carry out more planned surgical operations than any other Trust in England with almost 50,000 operations taking place in our 52 operating theatres We are one of only 5 Trusts nationally with more than 50 operating theatres We carry out more than 300 elective procedures each working day We employ 12,000 staff across our 5 hospital sites
Job description Job responsibilities
Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.
UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AIgenerated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words.
Please note this position is not eligible for sponsorship. Applicants must be able to demonstrate an existing and ongoing right to work in the UK for the duration of the contract without sponsorship from the Trust.
Your application (for shortlisting purposes) is assessed based on the Person Specification in the job advert (below).
If you are considering applying for an internal secondment, please ensureyou have discussed this with your line manager and obtained their support priorto submitting your application.
Please be aware that there is no guaranteethat you will be released from your substantive post, so you should seek approval beforeapplying as you are applying or a Secondment.
If you have any questions or require further guidance, please contact the Recruitment Team.
Person Specification
Knowledge Essential
Basic literacy and functional skills
Experience Essential
Evidence of working effectively as part of a team
Desirable
Experience in an customer care/patient care environment or NHS administrative role
Skills Essential
Evidence of good standard of IT to include Microsoft word and excel
Desirable
Evidence of planning and managing own workloads
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name University Hospitals of Derby and Burton NHS Foundation Trust
Address The Johnson Building
Locomotive Way
Derby
DE24 8PU
United Kingdom
Employer's website https://www.uhdb.nhs.uk/ (Opens in a new tab)