About this role
Job summary
We are looking for an organised, proactive and highly motivated individual to join our Medical Secretary team within the GI Surgery and Physiology Department. As a specialist tertiary centre for the South West of England, the department provides expert care for patients with complex gastrointestinal conditions and plays a key role in delivering high-quality, patient-centred services across the region.
This is an exciting time to join the division as we continue to enhance our elective pathways, strengthen administrative processes, and improve the experience of both patients and clinical teams. You will provide essential secretarial support across all four GI subspecialties, becoming a valued and trusted member of a busy, supportive team where no two days are the same. Working closely with clinicians and colleagues, you'll help ensure clinical activity runs smoothly and contribute to the continuous improvement of our services.
The administration team is based at the Bristol Royal Infirmary site, and the post holder will not be required to work from other trust locations. This role is Monday-Friday and offers flexible working opportunities, including hybrid working (one day from home per week once competent and working independently) and flexible start times between 8-9am.
We welcome informal discussions and visits to the department. Please get in touch with the listed contacts if you'd like to learn more about the role and whether it could be the right fit for you.
Main duties of the job
The role will include, but is not limited to:
Maintaining accurate patient records and filing systems, including handling incoming post and scanning documentation to PAS.
Supporting Senior Medical Secretaries by typing, editing and dispatching clinical correspondence using digital dictation systems, ensuring accuracy and timely turnaround.
Managing the departmental diagnostic tracker, checking and sorting test results, sharing information with clinicians, and completing follow-up actions to support smooth patient pathways.
Acting as a point of contact for patients and healthcare professionals, communicating clearly and professionally, and escalating queries where appropriate.
Working closely with administrative and clinical teams to support referral-to-treatment processes and maintain up-to-date outcome information.
Supporting service development by attending training, adapting to new processes and assisting with onboarding new staff.
If you meet the essential criteria, are motivated, organised, and committed to delivering high-quality administrative support, we encourage you to apply. To maximise your chances of being shortlisted, clearly demonstrate how you meet the person specification, using examples where possible.
We may close the vacancy early if we receive a high number of applications. If you are interested, please apply as soon as possible.
About us
Bristol NHS Foundation Trust brings together more than 28,000 staff to deliver over 160 clinical services across thirteen hospital locations,operatingfrom three main sites at Southmead, Bristol citycentreand Weston.
With an annual turnover of £2.3 billion, we are now one of the largest NHS trusts in the United Kingdom. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that theSouth Westhas to offer.Bristol NHS Foundation Trust values all people as individuals. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.
Job description Job responsibilities
For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.
Person Specification
Knowledge & Experieince Essential
Clerical / Administrative Experience
Desirable
Previous NHS Experience Understanding Medical Terminology
Skills and Abilities Essential
Ability to work under pressure whilst maintaining a high standard of accuracy Ability to adapt and use new computer packages and programmes Effective Organisational Skills Attention to detail
Qualifications & Training Essential
Educated to GCSE, Grade C or above (or equivalent) in English & Maths
Desirable
Qualified in word processing/audio typing (or equivalent)
Aptitudes Essential
Effective and polite manner when dealing with people, both face to face and on the phone Ability to work effectively in a busy team, adjust to change and motivate others Ability to work on your own, using your own initiative, if required
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Bristol NHS Foundation Trust
Address Bristol Royal Infirmary
Lower Maudlin Street
Bristol
BS2 8HW
United Kingdom
Employer's website https://www.uhbw.nhs.uk/ (Opens in a new tab)