About this role
How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives.
Work Shift Various (United States of America)
Job Summary:
This position partners with the CEO & CSO as the Health System strives for optimal business performance, operational efficiency & customer service excellence. Management and communication skills related to identifying financial resources to meet operational needs & goals for expansion are critical components. This position serves as an administrative Liaison to Executive, Finance, HR, Legal, and IT teams & must exert exceptional interpersonal skills & high levels of influence to navigate an evolving Health System. This position serves as an administrative Liaison to all Health System Boards.
Core Responsibilities and Essential Functions:
Manage and assist with preparing all AU Health System Board of Directors and committee meetings and all associated activities to ensure smooth operations. Coordinate & streamline all Committee Meetings. Serve as main point of contact for all issues or inquiries regarding board meetings. Assist with preparing material and presentations and obtaining timely & proper review from legal, CEO, etc. Adhere to compliance with applicable rules and regulations set in bylaws regarding board and committees. Serve as administrative/operations lead for other Executive Assistants in the organization. Maintain time net and ensure schedule alignment with other executive assistants in the executive suite. Manage sensitive matters with a high level of confidentiality and discretion. Collaborates with Health System Finance, Purchasing and Legal departments to communicate out and ensure compliance with new policies specific to expense/reimbursement billing and vendor alignment. Assists Health System CEO in job description creation, recruitment and on boarding for new hires. Coordinates all EIF's and collaborates with Health System departments to ensure proper budgeting is identified. Coordinates and maintains calendar for CEO and other executive leaders tightly, looking ahead and anticipating events requiring presence and participation. Prioritizes requests of meetings and determines schedule. Confirms all scheduled meetings in sufficient time to ensure minimal last-minute changes. Compiles necessary documents for CEO and other executive leaders to be prepared for meetings. Assists in arranging logistics, ordering necessary materials, and preparing the room for meetings. Secures travel plans, initiates travel requests, develops travel itineraries, and composes and submits travel expense reports to ensure timely reimbursement. Manages invoices and initiates check requests for various expenses. Ensures timely submission of various financial reports, personnel evaluations, etc. for CEO or other executive leaders and their direct reports. Maintains and organizes associated departmental personnel records. Performs other duties as assigned Complies with all Wellstar Health System policies, standards of work, and code of conduct.
Required Minimum Education:
• Bachelors General or Masters General-Preferred
Required Minimum License(s) and Certification(s):
All certifications are required upon hire unless otherwise stated. Additional License(s) and Certification(s):
Certified Administration Professional Upon Hire Preferred or Microsoft Office Specialist Master Certification Upon Hire Preferred
Required Minimum Experience:
Minimum 8 years an administrative support role in a healthcare setting. Required or Minimum 10 years a similar role supporting C-Level Executives at an academic Medical Center Preferred
Required Minimum Skills:
Strong organizational skills Perform and prioritize multiple tasks seamlessly Excellent attention to detail Very strong interpersonal skills Expert-level written and verbal communication skills Demonstrated strong-decision making skills Team player Trusted w/ confidential information
Join us and discover the support to do more meaningful work—and enjoy a more rewarding life. Connect with the most integrated health system in Georgia, and start a future that gives you more.