About this role
Program Coordinator
Position Description: Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.
Texas Tech Health El Paso (TTEP) is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas.
Additionally, this position is not eligible for remote or hybrid opportunities. All work is required to be performed onsite at TTEP.
Major/Essential Functions: • Coordinates acceptance of candidates into medical residency programs to include process application, scheduling interviews, computers, telephone daily handling candidate evaluations and reporting matching programs, Develops, maintains and coordinates clinical rotations schedules for residents at the teaching hospital and/or off-site training programs, in conjunction with the Residency Program Director. • Coordinates training/lecture programs and records evaluation of training programs. • Develops informational materials including news letters, brochures, training materials and manual, as appropriate. Maintains residency program records and evaluations. • Completes program reports, in accordance with accreditation standards; tracks participant progress through the program for completion of requirements; coordinates information required for ongoing program certification. • Assists and maintains liaison between the program and the residency review committee/GME. In conjunction with traveler, will coordinate resident travel arrangements and reimbursement. • Maintains program letters of agreements for residents at attaching hospital an/or offsite training programs, in conjunction with residency program director. • Attends Residency committee meetings audits faculty personnel files in accordance with ACGME for accreditation council for graduate medical education regulations. • Prepare and submit personnel action forms (EPAFs, Professional Liability Insurance (PLI), as needed for Residency program. • Assist with ATLS and under performance standards liaison between the department purchasing coordinator and surgery residents. Submit P-card transaction, direct pays or purchase order requisitions needed for residency program. • Remain current with all licensure, certifications, and mandatory compliance and training requirements for this position. • Adhere to all policies, procedures, and practices (Regents Rules, TTUS, HSECEP OPs, etc.). • Personally, and consistently demonstrate, display and act in accordance with TTUHSC EP's Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value's leader while actively promoting and encouraging staff across the institution. • Perform all other duties as assigned
Required Qualifications: • High school plus six years experience in related field. • Additional education may substitute for experience on a year for year basis.
Preferred Qualifications: • Knowledge and understanding of medial residency operating principles an procedures highly organized in planning and scheduling techniques knowledge of ACGME residency accreditation and certification requirements / standards. • Knowledge of ABS requirements. • Excellent organizational and interpersonal skills communicate effectively, both orally and in writing ability to create, compose, and edit written materials ability to operate personal computer, familiar with various software programs.
EEO Statement: All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.
Jeanne Clery Act: The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.
Pay Statement: Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.