About this role
Program Coordinator
Position Description: Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.
Texas Tech Health El Paso (TTEP) is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas.
Additionally, this position is not eligible for remote or hybrid opportunities. All work is required to be performed onsite at TTEP.
Major/Essential Functions: • Compiles data and statistics for performance reports and prepares additional reports for the ACGME Child & Adolescent Psychiatry Fellowship and Psychiatry division. • Maintains accurate records, evaluations, and personal information for the C&A Fellowship, ensuring that all deadlines set by the Clinical Administrator, Program Director, Program Leadership, and GME. • Files are securely stored in a locked cabinet and organized for easy access by authorized personnel. Manages records and evaluations for the C&A Fellowship program, ensuring that program reports comply with ACGME accreditation standards. • Tracks participant progress to confirm the completion of program requirements and coordinates necessary information for ongoing certification. Annual evaluations are completed according to RRC guidelines and GME. • Maintains databases and Excel spreadsheets on program participants, producing reports by the specified deadlines. Coordinates activities for the C&A Fellowship Program, including the preparation and distribution of calendars, didactics, rotations, seminars, and call schedules • Manages and coordinates clinical rotations for the fellowship, ensuring all deadlines set by the C&A Division, Clinical Department Administrator, Program Director, and GME are met. • Rotations are arranged and finalized before fellows begin, adhering to all Fellowship policies, departmental regulations, and guidelines including but not limited to ACGME and GME Provides clerical support for the C&A Fellowship faculty, maintaining calendars, answering phones, taking meeting notes, and scheduling meetings. Exhibits strong organizational skills and the ability to multitask complex projects, ensuring all deadlines are met. Capable of prioritizing tasks and providing daily updates. • Coordinates the acceptance of candidates into the C&A Fellowship by processing applications, scheduling interviews, and managing candidate evaluations. Abides by ERAS and NRMP policies and rules. The employee follows all Fellowship policies and the directions of the Fellowship Program Director(s). Candidate packets are completed 24 hours before arrival, and evaluations are gathered within five working days of the candidate’s visit. • Remains current with all licensure, certifications and mandatory compliances and trainings required of this position. • Adhere to all policies, procedures and practices (Regents Rules, TTUS, HSECEP OPs, etc.). • Personally, and consistently demonstrate, display and act in accordance with TTUHSC EP's Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value's leader while actively promoting and encouraging staff across the institution. • Perform all other duties as assigned.
Required Qualifications: • High school plus six years experience in related field. • Additional education may substitute for experience on a year for year basis.
Preferred Qualifications: • Proficient with Microsoft Office software. • Be able to handle various tasks simultaneously. • Working knowledge of medical and scientific terminology. • Bilingual in English and Spanish.
EEO Statement: All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.
Jeanne Clery Act: The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.
Pay Statement: Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.