About this role
Administrative Assistant - Tampa, FL
Job Description: ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Intertek, a Nationally Recognized Testing Lab (NRTL) and leading provider of quality and safety solutions to many of the world’s leading brands and companies, is actively seeking an Administrative Assistant to join our Professional Services Industries Inc. (Intertek-PSI) team in Tampa, FL. This is a fantastic opportunity to grow a versatile career in the architectural, engineering, and construction (A/E/C) industry.
Intertek's Building and Construction division is a suite of Intertek brands that are industry leaders across multiple architecture, engineering and construction disciplines, developing the most innovative product and project solutions. Intertek's project-related assurance, testing, inspection and consulting services are the risk management and quality assurance partner you need to ensure the reliability, safety and performance of your new developments, existing assets and facilities.
Professional Service Industries, Inc. (Intertek-PSI) is a leading US based provider of construction assurance, testing and inspection in civil and commercial construction. Our broad service offering includes construction materials testing, geotechnical engineering services, environmental engineering, industrial hygiene, and specialty testing.
The Administrative Assistant will support the Building & Construction Business by performing dispatching and scheduling of Field Technicians for various projects, as well as a full range of administrative duties.
Salary & Benefits Information
Individual compensation packages are based on a variety of factors unique to each candidate including skillset, experience, qualifications, and other job-related duties.
In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.
What you’ll do:
Receive calls from clients and perform dispatching by scheduling Technicians for various projects Create various documents, spreadsheets, etc. utilizing Microsoft Office Software. Perform various general office duties including faxing, copying, mailing, filing, etc. Assisting with end of month billing, Accounts Receivable, Collections, and Invoice payments May assist with developing, updating and/or reviewing local operating procedures and/ or work instructionsns
Additional Qualifications/Responsibilities: Minimum Requirements and Qualifications:
High School Diploma/GED required Minimum of 1 years' experience in an Administrative role required Bilingual in English and Spanish is required Excellent communication skills, both verbal and written Excellent prioritization, organization, and time management skills Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities Ability to analyze and solve problems Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames Preferred Requirements & Qualifications:
Bachelor's Degree preferred Experience working in the construction / civil engineering industry is preferred Experience dispatching and/or scheduling field personnel is preferred Experience and familiarity working with Microsoft Office suite preferred