About this role
Title Code: Senior Specialist: Fiscal Transportation
JOB SUMMARY Performs fiscal management duties related to account management and reconciliation, data accumulation for all aspects of school transportation, data analysis, internal and external benchmark analysis and budget management.
ESSENTIAL DUTIES/RESPONSIBILITIES
• Prepares operating and capital budgets for the Transportation Division and coordinates the preparation in light of service requirements of the Department of Instruction.
• Manages all accounting, ordering, and budget procedures for the Transportation Division.
• Reviews fiscal processes and expenditures to ensure correct vendor payment, effective expense management, and budget efficacy.
• Analyzes division accounts on a monthly basis.
• Reports on expenditures, prepares cash flow projections, etc.
• In cooperation with the department of procurement, assures the timely and accurate processing of purchase orders and position control documents.
• Compiles data for reports to the Board of Education, county and state agencies, and other funding entities, as needed.
• Establishes capital accounts maintaining accounting records that reflect both budget and funding information for various agencies.
• Assists with the preparation of contracts, purchase orders, change orders, and establishes appropriate encumbrances.
• Performs fiscal management duties related to account management, account reconciliation, and accounts payable.
• Performs other related duties as assigned within the same classification or lower.
MINIMUM QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education
• Bachelor's Degree in accounting, finance, business management or related field of education from a regionally accredited college or university required;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.
Experience
• Three (3) years professional accounting experience, preferably in a public or governmental agency, with experience in the application and use of major, centralized computer based accounting or equivalent systems required;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.
Knowledge, Skills, Abilities and Other Characteristics
• Demonstrated record of success as a lead role or equivalency.
• Ability to communicate effectively both verbally and in written form with contractors, manufacturers, consultants, and Anne Arundel County Public Schools' staff.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedures manuals.
• Ability to effectively present information and respond to questions from managers, clients, customers, and the general public.
• Ability to calculate figures and amounts related to financial transactions.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). Extensive competence with spreadsheet tools is a critical necessity.
Licenses and Certifications Employee must retain active licenses, certifications, and enrollment as a condition of employment.
• N/A
Driving Requirements
• N/A
LEADERSHIP ROLE
People Lead
• This position is an individual contributor.
Lead Worker Duties/Responsibilities
PHYSICAL DEMANDS/WORKING CONDITIONS The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
• Standing: between 1/3 and 2/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: over 2/3 percent of the time
• Using hands to handle or feel: under 1/3 percent of the time
• Keyboarding: between 1/3 and 2/3 percent of the time
• Kneeling: under 1/3 percent of the time
• Talking: between 1/3 and 2/3 percent of the time
• Hearing: between 1/3 and 2/3 percent of the time
• Eye/Hand/Foot Coordination: under 1/3 percent of the time
• As required by the duties and responsibilities of the position.
Vision The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.
• No special vision requirements
Work Environment Location
• Office, school or similar indoor environment: over 2/3 percent of the time
Noise Level
• Moderate: over 2/3 percent of the time
Travel Requirements
• N/A
JOB INFORMATION
Approved Date: 7/1/2024
Established Date: 5/1/2007
Title Code: E41631
Title: SPECIALIST SENIOR: FISCAL TRANSPORTATION
Alternate Title: Senior Specialist: Fiscal Transportation
Reports to Generic: Supervisor
Reports to Specific: SUPERVISOR: TRANSPORTATION
ORGANIZATION
Division: Operations
Business Unit: Transportation
Department: Transportation Operations
Negotiated Agreement: N/A
HR JOB INFORMATION
Unit: V
Days Worked: 260
FLSA Exemption Status: Exempt
Grade: PG06 Click HERE to view Terms of Employment, Benefits and Salary Scale. Scroll down to locate (Unit 5 – Professional Staff)
Essential Job:
Months Worked: 12
Hours Worked: 8
Job Family: Accounting and Finance
Sub-Function: Finance - Transportation
VR# 27052