About this role
About the roleAs Personal Assistant / Administrator you will provide high-quality administrative and PA support to the Deputy Chief Executive Officer (DCEO) and the MAT executive team. Your core responsibilities will include:
Managing complex, changing diaries and acting as an effective gatekeeper for the DCEO and executive teamScreening and triaging email and post, drafting responses and highlighting urgent mattersClerking and taking accurate minutes for governance, business and HR meetings, ensuring clear actions and timely distributionPreparing briefings, presentations and professional documents; summarising national updates (DfE etc.) as requiredCoordinating travel, meetings (including virtual setups), event logistics and Central Team communicationsMaintaining records, handling routine finance tasks (purchase orders, reimbursements) and supporting FOI/SAR processes where neededBeing a professional, welcoming point of contact for visitors and safeguarding-sensitive interactions with care and discretionThis role is central to the smooth running of executive functions and supports strategic priorities across our Trust. The post will involve some travel to our schools and occasional attendance at events that celebrate Trust life.
About youWe are looking for someone who embodies our values and can thrive in a busy, supportive central team. You will have:
Proven administrative and secretarial skills, including high-quality word processing and document presentationExperience of using Microsoft Office (Word, Excel, Teams) and managing email and electronic filingStrong minute-taking skills and the ability to produce accurate, succinct records with clear actionsExcellent verbal and written communication, with a professional and courteous manner when dealing with staff, parents, governors and external partnersAbility to manage competing priorities, use initiative within recognised procedures, and work both independently and as part of a teamAwareness of GDPR and a commitment to maintaining confidentiality and safeguarding at all timesRelevant qualifications such as GCSEs in English and Maths (or equivalent) and/or NVQ Level 2 in Business Administration (or willingness to work towards)We welcome applications from candidates who bring warmth, reliability and a desire to contribute to the success of our pupils and staff. Experience in education or school office procedures is desirable but not essential.
What we offerFlexible and hybrid working arrangements to support work-life balanceTerm time plus 2 weeks working patternAn additional day of leave for wellbeing each yearDiscount at Play Pals Childcare LimitedLocal Government Pension SchemeOpportunities for professional development and training, including supporting career progression within the TrustThe chance to be part of a supportive central team making a tangible impact across five schools and nursery settings