About this role
Operations Coordinator (Purchasing, Logistics, Sales & Warehouse Support) Status: Regular, Full time Location: Calgary, Alberta
Job Description
This is an important multi-function role in a Business Centre reporting to the Business Centre Manager. We are seeking a highly organized and versatile Operations Coordinator to support multiple business functions, including purchasing, logistics, inside sales, and warehouse operations. This role is ideal for someone who thrives in a fast-paced environment, can manage competing priorities, and is comfortable wearing multiple hats.
MAIN RESPONSIBILITIES:
Purchasing & Vendor Management
• Assist in sourcing, purchasing, and order placement of materials and equipment • Coordinate with suppliers on pricing, availability, and delivery timelines • Track purchase orders and ensure timely receipt of goods • Manages the inventory write-downs with manager assistance to minimize their financial impact on the Business Centre; • Analyses and quickly corrects inventory discrepancies; • Working with the Business Centre Manager and salespeople, evaluates new products and product lines, and recommends them; • Maintains the integrity of special SKU costs in the system; • Keeps supplier data (special costing, lead-time, etc.) up-to-date; • Creates new stock SKU’s when needed;
Logistics & Inventory Coordination
• Plan and coordinate inbound and outbound shipments • Work with freight carriers and logistics partners to ensure cost-effective delivery • Monitor inventory levels and assist in stock replenishment planning • Organize and coordinate shipment paperwork for international shipments with broker for timely clearance. • Book pick ups for local and cross border shipments. • Obtain quotes and arrange shipments with freight forwarders • Monitor shipments until final delivery • Review freight invoices • Resolve claims for damaged shipments
Inside Sales Support
• Respond to customer inquiries and provide product/service information • Prepare quotes, process sales orders, and follow up with customers • Support the sales team with administrative and coordination tasks
Warehouse Support
• Assist with receiving, organizing, and tracking inventory • Ensure accurate documentation of incoming and outgoing materials • Support periodic inventory counts and reconciliation
Qualifications
• 3+ years of experience in operations, logistics, purchasing, or inside sales • Strong organizational and multitasking skills • Proficiency in Microsoft Office (Excel, Outlook, Word); ERP experience is an asset • Excellent communication and problem-solving abilities • Ability to work independently and as part of a team
Preferred Skills
• Experience in supply chain or distribution environment • Familiarity with inventory management systems • Customer service or inside sales experience
Key Competencies
• Attention to detail • Time management and prioritization • Adaptability and willingness to learn • Strong work ethic and accountability
What’s in it for you We are a major player, involved in the energy transformation in Canada. Our dynamic work environment promotes autonomy and decision making, and offers great career opportunities. What sets us apart is our:
• Annual profit-sharing offered to all in addition to our competitive compensation: rewarding accomplishments is part of our culture.
• A strong national network offering real opportunities to grow: our people make the difference.
Among our benefits:
• Flexible group insurance plan customizable to your needs.
• Free health resources available 24/7: Telemedicine and Employee Assistance Program (EAP).
• Group RRSP with employer contribution and TFSA.
• Postsecondary Scholarship Program for our employee’s children.
• Charging terminals available at our facilities.
• Years of Service Recognition Program.
Come build your career with us, a growing network where our people make it happen! Our recruitment process ensures equality and diversity. Please note that only successful candidates will be contacted.