About this role
This job will be accepting job applications until the position is filled. Annual Salary: $46,897.50 - $49,530.00 Hourly: $24.05 - $25.40 Department: Culture & Recreation, Parks Division: Parks Administration FLSA: Non-Exempt Job Description: Performs complex, specialized administrative tasks to ensure that assigned department or division operations flow smoothly by performing the following duties.
Examples of Duties:
• Create Requisitions and SINVR's using Workday software. • Assists Parks Staff in obtaining payment status of invoices, work with accounts payable representatives to resolve unpaid requisitions. Contact Suppliers for set-up documents and invoice copies as necessary. • Enters all requisition and direct payment information into the department’s PR Log. Utilizes Log as a database to assist employees, suppliers (vendors) and management with questions about invoices/payments. • Receives Purchase Orders and Contract Purchase Orders in Workday. • Creates and manages work orders for all field staff in Facilities and Operations, using Tyler Software. • Creates reports to capture Work Order data used in Performance Measure Reporting in Sherpa software and the budget book. • Resolves GovQA work orders assigned to the Parks Department, generated internally (Citizen Support Desk), or through the Citizen Portal. • Responsible for processing P-Card receipts and logging information into system. • Handles general administrative tasks for office such as answering phones, ordering supplies, data entry and maintaining department records. • Acts as backup Inventory Control Clerk as needed. • Maintains Charleston Accountability & Performance System Report utilizing performance measurement data, ensuring all formulas for totals and percentages are working and reflect correct totals. • Performs other duties as assigned.
Basic Qualifications:
• Associate's degree (AA) and 3 years of experience, or an equivalent combination of education and experience. • Valid South Carolina Driver’s License. • To perform this job successfully, an individual should have a thorough knowledge of Microsoft Windows, Outlook, Excel and Word or similar software. Experience using Workday software preferred.
Other Necessary Requirements:
• In the event of major storms or other emergency situations, this position may be subject to 24-hour shifts or any other emergency schedule that is necessary to meet the City’s needs. • May require evenings, weekends, and holidays as scheduled.
The City of Charleston is firmly committed to Equal Employment Opportunity ( EEOC) as a fundamental policy to be implemented and observed in our daily operation. Our full EEOC statement can be found on our website: www.charleston-sc.gov [charleston-sc.gov]