About this role
DEPARTMENT City Attorney's Office SALARY $18.60 - $23.25 JOB SUMMARY
Under general supervision, provides administrative and operational support for the department by performing a variety of clerical, coordination, and customer service duties. ESSENTIAL JOB FUNCTIONS
• Composes, generates, and types certified and regular mail, emails, bankruptcy claim forms, liens, releases, and routine correspondence using proper spelling, punctuation, sentence structure, and grammar. • Processes cash received in the department according to City and department policies, including accurately preparing deposit memos. • Accurately enters invoices, checks, and lien data into excel and/or case management system. • Takes calls from title companies and other individuals needing labor lien payoffs and accurately calculates and provides payoff amounts. • Answers routine inquiries through oral and/or written means utilizing knowledge of assigned function or routing inquiry to correct person or department. • Answers and directs calls using multi-line telephone, takes clear messages, receives, and directs visitors, schedules appointments, and makes reservations using some independent judgement. • Operates standard office equipment such as computer, calculator, fax, copier, scanner, etc. • Assists citizens with completing municipal court complaint affidavits, including inquiring with the court or within the court software for information.
OTHER JOB FUNCTIONS
• Updates various law library books. • On a nontypical basis, may perform other additional duties not listed in this description that are in alignment with the scope of essential job functions.
MINIMUM QUALIFICATIONS Knowledge, Skills and Abilities Required
• Knowledge of office administrative practices and procedures. • Knowledge of word processing software including Microsoft Office programs (Word, Outlook, Excel, and PowerPoint). • Skill in proofreading materials to ensure a high degree of accuracy. • Skill in typing efficiently. • Skill in composing and editing correspondence. • Skill in communicating effectively by oral and written means. • Skill in communicating in a calm, professional manner in an adverse environment. • Skill in alpha and numeric filing. • Skill in making mathematical calculations. • Ability to operate office equipment, including but not limited to a computer, fax, copier, scanner, multi-line telephone, calculator. • Ability to maintain electronic and manual file system. • Ability to establish and maintain courteous, effective working relationships. • Ability to multitask in a fast-paced environment.
Qualifying Education and Experience
• Two (2) years of college. • One (1) year experience as an administrative assistant. • Or any equivalent combination of education and/or experience. • Must obtain and maintain a valid Notary Public commission within six (6) months of hire.
Employment Screenings Required
• Criminal Background Check
City of Arlington is an Equal Opportunity Employer.