About this role
About KairostekAt Kairostek, we believe great technology starts with great people.
We foster a culture of innovation, collaboration, and continuous growth, empowering our team to make a meaningful impact while building solutions that shape the future. Our teams work across software engineering, artificial intelligence, cloud infrastructure, cybersecurity, digital products, payments technology, and technology operations to deliver scalable and innovative solutions for global organizations.
If you are passionate about technology, problem-solving, and continuous learning, we would love to hear from you.
About the RoleWe’re seeking a detail-oriented and organised PMO Administrator to help ensure projects across the organisation run efficiently and align with our strategic goals. You will play a key role in project governance, reporting, and stakeholder coordination — supporting our teams to deliver quality outcomes on time and within scope.
Key ResponsibilitiesTrack project timelines, budgets, risks, and deliverables across multiple teams
Prepare status reports, dashboards, and documentation for leadership and stakeholders
Maintain accurate records of project plans, risk logs, and change requests
Ensure compliance with PMO governance standards and organisational policies
Coordinate meetings, prepare agendas, and follow up on action items
Identify and recommend improvements in PMO tools, workflows, and templates
Support the implementation of Agile, Waterfall, or hybrid project methodologies
Provide training and guidance on project tools and reporting systems
Qualifications & Experience2+ years of experience in a PMO, project coordination, or administrative support role
Solid understanding of project management frameworks (Agile, Scrum, Waterfall)
Strong proficiency in MS Project, Excel, Jira, Power BI, or similar tools
Excellent organisational, communication, and time-management skills
Ability to manage multiple priorities and collaborate effectively with cross-functional teams
PREFERRED QUALIFICATIONS
PMP, PRINCE2, or Agile certifications (CSM, SAFe, or equivalent)
Experience in resource or portfolio management
Familiarity with project budgeting and financial tracking
What We OfferCompetitive compensation package.
Flexible and remote-friendly work environment.
Professional growth and development opportunities.
Exposure to international projects and teams.
Collaborative and inclusive company culture.
Opportunity to work with modern technologies and innovative solutions.
Equal Opportunity EmployerKairostek is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applications from qualified candidates regardless of race, ethnicity, gender, age, disability, religion, sexual orientation, or background.