About this role
We are seeking an Accounts Payable Specialist who has a positive attitude and takes pride in doing accurate work. We are a small office team supporting 5 different construction businesses so you must work well as part of a team. This position is a great opportunity for someone looking to begin or grow their career within accounting and office administration.
Key Responsibilities
• Receive, review, and accurately enter vendor invoices into QuickBooks
• Enter bills, expenses, and payments into QuickBooks and maintain accurate records
• Match invoices with purchase orders, receipts, and other supporting documentation
• Verify invoice amounts, quantities, pricing, and applicable taxes
• Code invoices to the appropriate job, project, department, or expense account
• Process vendor payments according to company procedures and payment schedules
• Maintain organized and accurate accounts payable records within QuickBooks
• Communicate with vendors regarding invoices, statements, payment status, and discrepancies
• Reconcile vendor statements and research discrepancies when needed
• Assist with monthly account reconciliations and month-end accounting procedures
• Serve as a back up to Project Coordinator to assist with obtaining construction permits, requesting locates and completing project documentation
• Expected to be trained in to help with Accounts Receivable when necessary
• Other office and accounting duties as assigned
Qualifications
• Previous administrative office experience preferred
• Valid drivers license
• Basic understanding of Microsoft Office
• Strong attention to detail and accuracy
• Ability to prioritize tasks and meet deadlines
• Must be a motivated self-starter that likes to stay busy
20-25