About this role
JOB DESCRIPTION:
The Patient Service Coordinator reports to the Clinical Practice Manager. The primary objective of this position is to provide excellent customer service to all who interact with our LGBTQIA+ medical office as a medical office receptionist. This position will include performing tasks, such as answering phone calls using a multi-line phone, patient check-in and check-out, scheduling, data entry, cleaning, etc. The ideal applicant should be a friendly, outgoing, detail-oriented team player, a self-starter who can multitask, focus, and meet deadlines in a fast-paced environment.
ESSENTIAL FUNCTIONS:
• Responsible for greeting and helping primary care patients; scheduling appointments; and maintaining records and accounts.
• Welcomes patients and visitors on the telephone, answering or referring inquiries.
• Presents a professional front office environment for all patients and visitors in appearance, manner, and quality of work at all times.
• Registers patients in eClinicalWorks (EMR) according to clinic protocol.
• Confirm medical health appointments on the schedule of the following day.
• Verifies patient's insurance eligibility status two days before and at each visit.
• Optimizes patients' satisfaction, provider time, and treatment room utilization by scheduling/registering patients' appointments in eClinicalWorks in person or by telephone.
• Keeps patient appointments on schedule by notifying provider of patient's arrival; reviewing service delivery compared to schedule; reminding provider of service delays.
• Ensures the waiting area is maintained neat and well-organized.
• Comforts patients by anticipating patients' anxieties.
• Answers patients' questions or refers them to the appropriate clinical staff.
• Maintains the reception area.
• Maintains patient accounts in eClinicalWorks (EMR) by obtaining, recording, and updating personal and financial information.
• Protects patients' rights by maintaining the strictest confidentiality of personal and financial information, adhering to all HIPAA guidelines/regulations.
• Maintains operations by following policies and procedures; reporting needed changes.
• Collect balances, coinsurances, deductibles, copays, and self-pay balances that are owed at the time of service.
• Process patient payments.
• Perform or assist in back office Medical Assistant tasks as needed
• Ability to work independently on assigned tasks as well as to accept direction on given assignments
• Participate in staff and educational meetings.
• Ensures clinic flow by being an active team member.
• Performs other duties as they arise.
QUALIFICATIONS:
• High School diploma/GED (required).
• Prior medical receptionist experience (1-2 years), strongly preferred.
• Previous training in general medical office skills and procedures, strongly preferred.
• Proficient and knowledgeable of medical terminology is preferred, but not required.
• Experience with Microsoft Programs including Outlook, Excel, Word, and Adobe.
• Bilingual (Spanish & English), strongly preferred.
• Flexible working availability from 8am to 5pm, Monday through Friday.
WORK EXPERIENCE:
• eClinicalWorks (EMR) experience is a plus.
• Demonstrated excellent interpersonal, organizational, written, and verbal communication skills required.
• Experience working with people of diverse backgrounds (gender identity, sexual orientation, race, ethnicity, immigration status).