About this role
Job Title: Sr. Payroll Specialist & Office Administrator
Position Type: Full-Time
Department: Administration
Reports To: Vice President of Administration
Bonus Level: 10%
Location: Memphis
Exempt/Non: Exempt
Supervises: No
Job Summary
The Sr. Payroll Specialist & Office Administrator is responsible for preparing and processing the full-charge payroll function. This role also provides administrative support and coordination across operations, human resources, finance, and special projects.
Responsibilities
Payroll Administration
• Performs full payroll processing, ensuring accuracy, adherence to policies, and vacation and time-off maintenance records.
• Responsible for payroll data entry, verification, and submission with a designated 3rd-party provider.
• Serves as the point of contact for payroll and any issues regarding pay and policy guidelines, including AWOP and vacation.
HR & Benefits Support
• Assist the HR Manager with data entry, benefit processing, and the overall HR support function of the HRIS system.
• Assist the HR Manager with the coordination of benefits, open enrollment, new hire process, and other tasks as assigned.
Travel & Event Coordination
• Assist, as needed, with all Company travel arrangements, scheduling meetings, compiling reports, and related data on a daily basis.
• Assist, as needed, with hotel accommodations for trade shows and sales meetings, including scheduling for all employees, outside sales teams, and sales reps.
• Lead and coordinate all company-sponsored activities, meetings, and company events. Assist area supervisors in preparing for departmental meetings and presentations.
Office Administration
• Responsible for general office organization, including the office breakroom and general office supplies.
• Responsible for the preparation of all non-inventory purchase orders for distribution supplies.
• Assist the Vice President of Administration in the upkeep of a professional office environment to promote a positive work environment, image building, and overall office efficiencies.
Reporting & Process Support
• Assist the Vice President of Administration in performing data entry duties, account reconciliations, and maintenance of audit files, including monthly spreadsheet updates.
• SOP updates and coordination of periodic reviews.
General
• Other duties and projects assigned.
Job Requirements
Education
• High school diploma required with a minimum of 4–6 years of related experience.
• College degree preferred.
Experience
• Overall knowledge of payroll management software, understanding of company policy & guidelines, compliance, and overall office management, including HR management.
• Basic understanding of accounting, accounts payable, and receivable.
• Must have experience in coordinating projects with all levels of management, staff, and community officials.
• Working experience with high-level management, holding responsibility for confidential matters.
Skills
• Ability to plan, prioritize, organize, and clearly define objectives.
• Excellent social skills are necessary for teamwork and management.
• Ability to execute a plan under time constraints without immediate supervision.
• Accuracy in working with large amounts of data.
• Possess excellent verbal and written communication skills.
• Strong computer and internet research skills.
• Proficient in Microsoft Word, Excel & PowerPoint.