About this role
Ataero is Hiring!
Sr. Administrative Assistant
Full-Time (New Contract) Crystal City, VA
Who We Are:
Founded in 2007, Atkinson Aeronautics & Technology (Ataero) is a Service-Disabled Veteran-Owned Small Business delivering mission-critical support across aviation, Electromagnetic Spectrum Operations (EMSO), Electronic Warfare (EW), Information Operations, training, simulation, and program management.
We provide ITAR-compliant solutions and support U.S. military and federal customers with operational expertise, technical services, and administrative support at the highest levels.
Ataero is an equal opportunity employer committed to fostering a diverse, inclusive, and high-performing workforce.
Position Summary:
Ataero is seeking a highly professional Senior Administrative Assistant to provide high-level administrative support to senior Department of Defense (DoD) leadership within a Joint Program Office environment supporting an aviation program.
This role requires a polished professional capable of operating in a fast-paced, high-visibility headquarters environment, directly supporting Senior Executive Service (SES), Flag Officers, and senior program leadership.
Key Responsibilities:
• Manage complex executive calendars and scheduling using Microsoft Outlook
• Coordinate high-level meetings, Video Teleconferences (VTCs), and leadership engagements
• Prepare and deliver briefing materials, read-ahead packages, and executive correspondence
• Manage executive taskings utilizing Enterprise Task Management Software (ETMS2), Executive Management Tracking (EMT2), and Task Management Tool (TMT) while ensuring timely completion of all suspense actions.
• Track leadership actions, correspondence, staffing packages, and executive taskers throughout the review and approval process.
• Coordinate Defense Travel System (DTS) authorizations, vouchers, and travel arrangements for government leadership.
• Support acquisition program leadership by coordinating meetings, Integrated Product Team (IPT) sessions, Program Management Reviews (PMRs), and senior executive engagements.
• Utilize Microsoft Teams, SharePoint, Outlook, and other government collaboration tools to manage information flow and executive communications.
Additional Duties:
• Interface daily with senior military officers, SES, and government stakeholders
• Maintain workflow/tasker systems and organizational priorities
• Support Defense Travel System (DTS) actions including travel coordination and vouchers
• Assist with meeting logistics, conference room scheduling, and secure communications
• Support continuous process improvement initiatives within the organization
Minimum Qualifications:
• Bachelor's degree in business administration, Management, or related field and 10 years of experience (associate's degree with 15 years of additional experience may be substituted).
• Minimum of five (5) years supporting DoD headquarters, acquisition organizations, or Joint Program Offices.
• Experience providing executive administrative support to senior government leadership.
• Experience using Microsoft Office Suite, Outlook, Teams, and SharePoint.
• Active Secret Security Clearance is required.
Required Skills & Competencies:
• Excellent verbal, written, and interpersonal communication skills
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Experience utilizing ETMS2, EMT2, TMT, and DTS or comparable DoD administrative systems.
• Ability to manage executive correspondence, suspense tracking, task management, and document routing.
• Strong knowledge of DoD administrative policies, executive support, and headquarters operations.
• Exceptional organizational, communication, and customer service skills.
• Ability to manage multiple competing priorities with minimal supervision.
• Professional discretion when handling sensitive or classified information.
Preferred Qualifications:
• Ten (10) or more years supporting DoD headquarters or acquisition organizations.
• Previous experience supporting the F-35 Joint Program Office (JPO), PEO(JSF), NAVAIR, or another DoD acquisition program.
• Experience supporting Senior Executive Service (SES), General Officers, or Flag Officers.
• Demonstrated experience using:
• Enterprise Task Management Software (ETMS2)
• Executive Management Tracking (EMT2)
• Task Management Tool (TMT)
• Defense Travel System (DTS)
• Familiarity with DoD correspondence management, executive staffing, acquisition documentation, and program office operations.
Benefits:
• Health Insurance
• Dental Insurance
• Vision Insurance
• Basic Life & AD&D
• Short Term Disability
• Long Term Disability
• 401(k) Retirement Plan
• 401(k) Employee Matching, up to 6% with immediate vestment
• Employee Assistance Program
• Paid Time Off + all Federal Holidays
• Tuition Assistance/certifications for job related education
$62K to $70K per year