About this role
As a Public Service Aide – Associate to Professionals, under minimum direction, you will perform a variety of duties requiring a high level of responsibility, carry out complex tasks relative to the performance of management functions, and research/analyze data. In this role, you will utilize a Computerized Maintenance Management System (CMMS) to perform essential job duties as required.
Important and Essential Duties:
Your duties as a Public Service Aide - Associate to Professionals may include, but are not limited to, the following:
Enter vendor quotes and related information into the department’s CMMS to prepare material and supply requisitions.Coordinate with shop supervisors to verify receipt of ordered items and process corresponding invoices and receipt documentation in the department’s financial system.Provide backup support for payroll functions, including entering and reviewing timekeeping data as needed.Perform a variety of administrative duties to support daily operational needs.Maintain organized records and files, and retrieve documents, correspondence, and reports upon request.Process and file daily field reports and departmental documents, including but not limited to urgent repair requests and time‑off submissions. Applicants must meet the Minimum Qualifications requirement by the final filing date unless otherwise noted.
Education:
High School Diploma or successful completion of an equivalency test (GED or California High School Proficiency Exam).
License:
Possession of a valid Class C California driver’s license
Note: One-year full-time employment is considered equivalent to 2000 hours (2000 hours of qualifying work experience is based on a 40-hour work week). Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.
Desirable Qualifications:
The stated desirable qualifications may be used to identify candidates advancing to the interview process and/or to identify job finalist(s) at the end of the selection process when referred for hiring.
Demonstrated ability to communicate clearly and professionally.Proficiency in basic computer applications and strong administrative skills.Verification of Experience and/or Education:
Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Review SF Careers Employment Applications for considerations taken when reviewing applications.
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://careers.sf.gov/knowledge/experience-education/.
Failure to provide the required verification may result in rejection of application and/or removal from eligibility for referral and appointment in this class.
Resumes will not be accepted in lieu of a completed City and County of San Francisco application.
Applications completed improperly may be cause for ineligibility, disqualification or may lead to a lower score.
Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.
Selection Procedures:
After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:
Supplemental Questionnaire (SQ): Candidates may be required to complete a Supplemental Questionnaire (SQ) as part of the employment application. This SQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The SQ will be used to evaluate if the applicant possesses the required minimum qualifications.
The selection process will include an evaluation of applications in relation to minimum requirements. Depending on the number of applicants, the department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the department will move forward in the recruitment process.
Applicants who meet the minimum qualifications are not guaranteed advancement through all of the steps in the selection procedure.
Additional Information Regarding Employment with the City and County of San Francisco:
Information About the Hiring ProcessConviction HistoryEmployee Benefits Overview Equal Employment OpportunityDisaster Service WorkerADA AccommodationRight to WorkCopies of Application DocumentsDiversity StatementWhere to Apply
All job applications for the City and County of San Francisco must be submitted through our online portal. Please visit https://careers.sf.gov/ to begin your application process.
Computers are available for the public (9:00 a.m. to 4:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor and at the City Career Center at City Hall, 1 Dr. Carlton B. Goodlett Place, Room 110.
Ensure your application information is accurate, as changes may not be possible after submission. Your first and last name must match your legal ID for verification, and preferred names can be included in parentheses. Use your personal email address, not a shared or work email, to avoid unfixable issues.
Applicants will receive a confirmation email from that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.
If you have any questions regarding this recruitment or application process, please contact the analyst, Kristi Sevilla, at [email protected].
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.