About this role
Job summary
An exciting opportunity has arisen for a Full Time (37.5 hours) B3 Medical Secretary position to join our extremely busy yet friendly Oncology team based at Cheltenham General Hospital.
This important role supports the Outpatient Services in Oncology for Gloucestershire Hospitals NHS Foundation Trust.
Main duties of the job
You will ideally have secretarial experience and be accustomed to working in a high pressured yet friendly environment.
As a member of the secretarial team, you must possess an excellent work ethic with proven organisational and communication skills.
You will be expected to take responsibility for the workload of a small team of consultants and support the wider secretarial teams as required and under the supervision of the Supervisor Secretaries.
About us
Our friendly and hardworking Oncology secretarial team supports a large cohort of medical staff including consultant clinical and medicaloncologists, staff grades and advanced nurse practitioners.
We welcome our new members of the team with full training and support.
Holiday entitlement of 27 days per year, pro-rata, plus 8 Bank Holidays, rising to 33 days after 10 years' service
An annual personal development review to support your career aspirations
Occupational health services and support
Automatic membership of the NHS Pension Scheme
Job description Job responsibilities
- Use of voice recognition software to transcribe and proofread dictated letters
- Typing correspondence to patients, GPs, medical staff and any other required addressee following clinical attendance or other patientcontacts as directed by the secretary supervisor.
- Typing detailed medical reports for legal use when necessary.
- Take and transcribe minutes as appropriate.
- Diary management, including making appointments, booking of meeting dates and venues, organising and distributing paperwork as required by the clinical team/supervisor.
- Supporting consultant staff by assisting with the production/transcription of medical staffing paperwork, such as references etc.
- Liaising with external organisations for the benefit and progress of patient care, such as Social Services, other hospitals, etc
- Take ownership and responsibility for the workload of a team of Consultants, Drs and Nurses
See full Job description for further details
Contact Details
Jennifer Wike (Administration Manager)
0300 422 4029
Laura Moore (Supervisor Secretary)
0300 422 4925
Person Specification
Qualifications Essential
GCSE Maths and English, Grade C and above Typing qualification or demonstrable experience (min 40wpm)
Skills Essential
Good command and understanding of English, punctuation and grammar Excellent organisational skills to manage team workload and assist clinical team/department/consultant etc in running a smooth service Good communication and social skills Accuracy and attention to detail Computer literate in MS Word, Excel, Powerpoint, Outlook/Diary management
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Gloucestershire Hospitals NHS Foundation Trust
Address Cheltenham General Hospital (Oncology Centre)
Keynsham Road Entrance
Cheltenham
GL53 7AN
Employer's website https://www.gloshospitals.nhs.uk/ (Opens in a new tab)