About this role
1. Department Administration & Operation
HoD Support: Manage HoD’s calendar, business travel, expense reimbursements, and document approval workflows.Team Coordination: Organize department meetings, workshops, team building, and training programs; track department OPLs (Open Issues Lists).Office & Project Coordination: Manage office facilities (5S), stationery/supplies, fixed assets, and act as the coordinator for CIP and Associate Surveys.2. Purchasing (Key User)
Order Management: Handle department ordering (stationery, test services, samples, tooling, etc.) and track monthly reports to ensure high GR/IR rates.3. Department Controlling
Budget Planning: Partner with Controlling (CTG) on department Business Planning (BP) and Current Forecast (CF) for cost centers and projects.Financial Tracking: Monitor monthly spending, analyze EBIT status, and flag potential budget risks in advance. Education: Bachelor’s degree in Business, Finance, English, or related fields.Experience: Proven experience in department admin, assistant, or commercial roles (multinational company preferred).Languages: Fluent in English; German is a plus.Skills:Proficient in MS Office; SAP skill is highly preferred.Good to have: Power BI skills.Competencies: Strong communication and organizational skills; basic financial knowledge with good sensitivity to numbers.