About this role
About Us:
Founded in early 2021, Ibility is a Service-Disabled Veteran-Owned Small Business and a Woman-Owned Small Business, headquartered in Gaithersburg, MD. Ibility is a small but mighty company that is positioned for rapid growth. Simply put, we help government leaders to achieve their mission by designing creative products and programs that delight their customers and make their employees more efficient - building trust and improving overall satisfaction. We use human-centered design principles in every engagement because we believe the end-user is critical to the long-term success of any solution. Our team is fun, passionate, bold, and creative. We live our mission every day – to inspire people, create cool stuff, and make a lasting impact on the world!
Job Summary:
The Specialty Branch Support Analyst receives, reviews, and processes Specialty Branch packets in support of the Ohio National Guard’s accessions and commissioning process. This role manages daily application and records entry across multiple state and federal personnel systems, prepares medical, education, and licensure documentation, and conducts applicant research and compliance verification to ensure Specialty Branch packets are processed accurately and on schedule.
Key Responsibilities:
Specialty Branch Accession Packet Processing
Receive, review, validate and process all Specialty Branch packets, including AMEDD, JAG, IPAP, UK-MSW and Chaplain.
Receive, review, sort, and process individual AMEDD packets.
Compile final AMEDD commissioning packets and support Specialty Branch personnel with commissioning medical and judicial applicants into the Ohio National Guard.
Application Data Entry and Personnel-System Research
Enter Direct Commission Accession (DCA) applications daily, including applicant personal, employment, and background information.
Research current and former military members using authorized personnel systems, including IPPS-A and the Interactive Personnel Electronic Records Management System (iPERMS).
Administrative Actions, Waivers, and Education Documentation
Receive, review, and prepare medical waiver requests through MEDCHART and process actions through the Medical Action Tracking System (MATS).
Receive, review, and prepare education documents through the Guard Incentive Management System (GIMS).
Applicant Eligibility, Credentialing, and Compliance Verification
Verify and obtain nursing licensure information from the applicable nursing accreditation or licensing authority.
Obtain National Guard Bureau verification that Chaplain applicants meet required ecclesiastical endorsement or accreditation requirements.
Verify Selective Service registration, as applicable, for male applicants.
Verify applicant eligibility requirements related to sex-offender registration in all states and territories, using authorized sources and procedures.
Working Conditions and Location:
Candidate must be available to report in person to Beightler Armory, 2825 W Dublin Granville Rd, Columbus, Oh 43235, 5 days a week (Monday – Friday) 8:00 am – 5:00 pm EST
Standard office environment with occasional remote coordination.
Hybrid coordination with remote teammates; some travel for training/meetings may be required.
May require handling of sensitive information.
Some travel may be required for training or coordination meetings.
Fast-paced, goal-driven environment handling sensitive data.
Qualifications Required:
U.S. citizenship and ability to handle sensitive information
2+ years in data management, records processing, or similar role
Proficiency with Microsoft Office (Word, Excel, PowerPoint)
Strong attention to detail and commitment to data privacy/compliance
Ability to follow established SOPs and meet tight deadlines
Exceptional communication and interpersonal skills, with the ability to build relationships with internal and external stakeholders.
Ability/eligible to obtain a secret security clearance
Preferred Qualifications:
Prior National Guard experience (current or former)
Bachelor’s degree in human resources, Business Administration, Health Administration, or a related field
Experience with MATS, IPPS-A, GIMS, MEDCHART, DCA, NGCRC, DPRO, IKROme, REDD, RDMS, or iPERMS
Experience supporting military accessions, commissioning, or personnel records processes
Ability to work with hybrid teams of contractors and government personnel
Skills and Competencies:
Data validation & quality assurance
Multi-system records research & cross-referencing
Workflow management in regulated environments
Problem-solving and process improvement
Clear, concise written and verbal communication