About this role
Job SummaryThis position performs a variety of administrative and support functions for the Facilities Management Service (FMS) at VA Ann Arbor Healthcare System (VAAAHS). The incumbent is required to work under minimal supervision and resolve problems associated with the work of the office.
QualificationsTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/05/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: A general understanding of everyday office work, including handling budgets, tracking spending, managing contracts, and ordering equipment. Able to follow routine procedures, keep organized records, and help keep office operations running smoothly. Capable of working independently, avoiding duplicated tasks, noticing when new procedures are needed, reviewing office tools, and suggesting simple improvements to daily clerical work. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Masters or Equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree . OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 2 years of progressively higher level graduate education leading to a master's or equivalent graduate degree. Interchange Agreement: Applicants must be eligible under the VA Interchange Agreement, having served continuously for at least one year in the other merit system under this interchange agreement. For more information regarding the VA Interchange Agreement please visit: https://www.opm.gov/policy-data-oversight/hiring-authorities/competitive-hiring/. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Major DutiesResponsible for data management for the Facilities Management Service which includes the responsibility for contract procurement. Work closely with the professional and technical staff and support services to develop proposals for procurement of equipment, prioritizes their assigned section's needs, and oversees the preparation of all required paperwork. Serve as the primary Contracting Officer's Representative (COR) on service contracts while serving as the secondary COR on construction and maintenance contracts. Manage the administrative and clinical leases for the VAAAHCS (exceeds 13). Assists the Administrative Officer with budget development and monitoring of fund control points maintained by the Facilities Management Service. Responsible for the Decision Support Systems Reporting. Will on a monthly basis review the labor mapping for every employee in Facilities Management for the correct cost center, Budget Object Code and percentage of time allocated to insure accurate cost allocation. Responsible for maintaining budgetary controls over fund control points assigned. Monitors fund control point balances. Serve as the primary purchase card holder for the Chief, Facilities Management transactions. Complies with all the acquisition regulations, both Federal, VA and local to include 8A, small business, Jarvis Wagner O-Day Act, and mandatory sources. Responds to management's need for improved databases, data analysis, and more efficient reporting methods by determining ways to apply computer Capabilities to appropriate work records and administrative operations. Determines where to obtain data or how to develop data, analyses and presents summaries including graphs and charts. Communicated and coordinates activities between the Facilities Management Service office and other programs within the hospital as well as the network. Coordinates special studies/projects as delegated by the Facilities Management Service leadership to resolve process problems identified by management. Performs administrative support duties in support of the Facilities Management Service by performing data management auxiliary to the work organization and general office work. Maintains all contracting records which includes procurement packages, applications, evaluations, invoices, and payment information which also includes information validation. Meets the needs of the customers while supporting VA missions, communicates and treats customers (veterans, their representatives, visitors and all VA staff, in a courteous, tactful and respectful manner. Provides the customer with consistent information according to established policies and procedures. Handles conflict and problems dealing with the customer constructively and appropriately. Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication. Performs the following types of duties: edits and composes letters, reports, reviews correspondence for accuracy and completeness, prepares public presentation outlines and develops standard or form letters and replies to inquiries. Acts as the backup to the Administrative Officer in their absence and attend meetings as their representative. May be assigned to or appointed to membership on various medical center or VISN committees or task groups. Performs other related duties as assigned. Work Schedule: Monday-Friday 7:30am to 4:00pm Virtual: This is not a virtual position. Position Description/PD#: Management Analyst/PD060930 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not AuthorizedRequirementsYou must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.