About this role
Job SummaryThe Administrative Officer reports directly to the Chief, Environmental Management Service (EMS). Responsible for providing a variety of administrative management assignments essential to organizational operations. Highly organized and efficient to continually meet a variety of critical and challenging deadlines that have a major impact on the functioning of operations. Coordinates and/or plans work in terms of broad objectives and complex priorities to accomplish tasks independently and timely.
QualificationsTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/06/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. For appropriate SF-50(s) to submit please see Required Documents section for examples of SF-50(s) to include. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. In addition to meeting the Time-In-Grade Requirement you must meet the Minimum Qualification Requirement below. Minimum Qualification Requirement: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Ensures processes are in place to keep leadership informed of organizational updates or changes impacting programs and proactively identifying and solving operational issues. Monitor, evaluate and initiate corrective action on organizational reports, policies, procedures, and ensures accuracy formatting and meeting deadlines. Coordinates administrative documentation and workflow related to Human Resources activities to include developing and submission of action items. Using various office automation computer applications and administrative expertise to complete assignments. Highly organized and efficient to continually meet critical and challenging deadlines. Updating and revising policies and standard operating procedures as needed. Promotes professionalism, quality, outstanding customer service, coordination and follow-up. Or, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's degree or equivalent graduate degree; or, two full years of progressively higher level graduate education leading to such a degree; or, LL.B. or J.D., Or, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of GS-07 level specialized experience and only graduate-level education beyond the first year. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Major DutiesInclude but not limited to: Identify and evaluate problems and possible causes to determine root causes and and impacts and generate solutions. Assembles and organizes administrative tasks and promotes efficient operations for the office of the Service Chief. Expert ability in office automation using various computer applications and administrative expertise to complete assignments effectively. Monitor, evaluate, and initiate corrective action on service organizational reports, policies, procedures and ensures accuracy, formatting, and meeting deadlines. Identify and recommend ways of eliminating, combining, simplifying or improving procedures and processes. Providing administrative coordination for TMS training records and compliance. Monitoring administrative records for the EMS Locker Distribution Program. Ensuring that service supervisors have access to the Time and Leave system for their teams. Attending required recurring meetings as assigned. Preparing minutes for service staff meetings. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD061570 Relocation/Recruitment Incentives: Not authorized.RequirementsYou must be a U.S. Citizen to apply for this job. To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959. Physical Requirements: The work is primarily sedentary and performed in a typical office setting. Some slight physical effort may be required. Subject to background/security investigation. Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.