About this role
Job summary Become an Administrator with purpose, where your contribution is part of helping to change people's lives. It's an administration role that's rewarding like no other. Join the team at Adderley Greenas a Rota administrator and be valued and supported.You will support the service's administration needs, including new starter paperwork, organising training and managing leave requests. You will liaise with new staff members as you manage and verify their compliance documents, including DBS checks, identification, references and Right-To-Work.As an administrator, being organised and keeping the general office function running smoothly will be second nature; files will be in the right place and kept confidential, post will be cascaded, phones will be answered in a friendly and helpful way, and spreadsheets will be up to date and logical. Working alongside senior staff members, you will manage staff absences and leave requests, maintain personnel files, and produce audits.
Main duties of the job As a Rota Administrator at Elysium Healthcare, you'll support the service's administration needs, including new starter paperwork, organising training, and managing leave requests. You'll liaise with new staff, managing compliance documents like DBS checks, identification, references, and Right-To-Work. Being organised and ensuring the office runs smoothly will be second nature; you'll maintain files, answer phones, and keep spreadsheets updated. Collaborating with senior staff, you'll handle staff absences, leave requests, and audits. With continuous access to training courses, Elysium encourages career growth, believing that a better you leads to better care.
About us Elysium Healthcare operates over 80 services across England and Wales, with expertise in Mental Health, Neurological, Learning Disabilities & Autism, and Children & Education. Part of Ramsay Health Care, Elysium employs over 8,000 people and offers a unique care delivery approach. Elysium is committed to inclusive recruitment as a Disability Confident employer and requires all staff to safeguard the welfare of service users. Employees enjoy a comprehensive benefits package, including 33 days of leave, career development, wellbeing support, life assurance, and free meals. Elysium also offers a Blue Light Card, Stream for financial wellbeing, and free parking.
Job description Job responsibilities
Become an Administrator with purpose, where your contribution is part of helping to change people's lives. It's an administration role that's rewarding like no other. Join the team at Adderley Green as a Rota administrator and be valued and supported.
You will support the service's administration needs, including new starter paperwork, organising training and managing leave requests. You will liaise with new staff members as you manage and verify their compliance documents, including DBS checks, identification, references and Right-To-Work.
As an administrator, being organised and keeping the general office function running smoothly will be second nature; files will be in the right place and kept confidential, post will be cascaded, phones will be answered in a friendly and helpful way, and spreadsheets will be up to date and logical.
Working alongside senior staff members, you will manage staff absences and leave requests, maintain personnel files, and produce audits.
At Elysium, we want the best for you. That’s why you will have continuous access to a range of training courses to enable you to reach your career goals. After all, a better you means better care. That’s what delivering great healthcare should feel like.
As a Rota administrator you will:
Timesheet data entry. This is to be completed daily, onto the company database to ensure staff is paid for overtime shifts, bank shifts, and agency shifts. There are daily deadlines that are to be met.Checking staff absences throughout the day and arranging for cover, using the company app or liaising with external recruitment agencies to book staff to cover shift vacancies. Taking staff off rota whilst ensuring appropriate cover is in place and that staff is not working above set weekly hours/shifts, to allow them to attend mandatory training. You will work collaboratively with the Site Learning Administrator. Handling shift swaps for ward staff, ensuring that company policy and the procedure is followed. Covering the reception area between 12pm to 12.30pm and 4.30pm to 5pm. This involves answering the switchboard systems and answering the door. To be successful in this role, you will have:
Previous experience within a similar role and/or environment.
Knowledge of healthcare terminology
Experience of working with staff Rota's
Previous experience of typing up medical reports and patient discharge letters
GCSE English, C or above.
Where you will be working:
What You’ll Get
At Elysium Healthcare, we believe in taking care of the people who care for others, you’ll enjoy a comprehensive benefits package designed to support your wellbeing, growth, and future:
Annual base salary of £28,838 The equivalent of 33 days annual leave (including bank holidays) – plus your birthday off and the option to buy additional annual leave, in our annual selection window. Career development and training to help you achieve your professional goals Access to our Rewards & Benefits platform Ely-Vate; Your one-stop destination for everyday savings, exclusive benefits, and wellbeing hub! Wellbeing support and activities to help you maintain a healthy work-life balance Access to Blue Light Card, which provides a range of exclusive offers and discounts Life Assurance, for added peace of mind Stream – instant access to earned wages when you need it, plus access to save, directly from your wages, alongside financial wellbeing support. 24/7 GP service and second medical opinion, to ensure you are the best you can be Enhanced Maternity Package, so you can truly enjoy this special time Pension contribution, to help secure your future Free meals and onsite free parking About your next employer:
Elysium Health care has over 8,000 employees and a unique approach to the delivery of care. With a network of over 80 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move.
Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally.
Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person’s individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure
Person Specification
Qualifications Essential
Previous experience within a similar role and/or environment. Knowledge of healthcare terminology. Experience of working with staff Rota's. Previous experience of typing up medical reports and patient discharge letters. GCSE English, C or above.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Elysium Healthcare
Address Elysium Healthcare
Stoke on Trent
ST2 0TN
Employer's website https://www.elysiumhealthcare.co.uk/ (Opens in a new tab)