About this role
*Part-time Administrative Assistant*
*DURATION: *10 Month (September to June)
Position Overview
* *Job Title:* Part-Time Administrative Assistant * *Reports To:* Director of Operations * *Type:* Part-Time 10-15 hours per week * Independent school setting requires warmth, discretion, and independent organization.
Key Responsibilities
Reception and Communication
* Greet students, parents, and visitors with a warm, professional demeanor at the front desk. * Answer, screen, and direct incoming phone calls and general school emails. * Sort and distribute daily mail, packages, and internal correspondence.
Student and Staff Records
* Assist with the maintenance of accurate student enrollment files, attendance tracking, and data systems. * .Assist with computer systems, updates and attendance * Assist with new student registrations and records requests.
Office Management and Support
* Monitor and order routine office supplies and instructional materials. * Update the school calendar, announcements,handbooks and other correspondence. * Provide basic bookkeeping support.
Qualifications
* Minimum *- *High school diploma required; post-secondary certification in office administration or secretarial work in a school setting preferred. * Experience: Minimum 2 years of general office experience, ideally within an educational or independent school environment. Certification in general office administration is required. * Skills: Proficiency in standard office software (Microsoft Office, Google Workspace) and school data management systems. * Bookkeeping and accounting experience is an asset; * Minimum net keyboarding speed 50 wpm (copy of certified supervised typing test required); * Proven intermediate to advanced computer skills to accurately and efficiently utilize word processing, spreadsheet, database and communications software; * Ability to organize and prioritize a wide range of duties effectively and efficiently, and to work accurately under pressure at a high level of quality with constant disruptions; * Exceptional interpersonal skills and the ability to communicate effectively, both orally and in writing, with students, employees, and the public; * Demonstrated ability to work at the level of independence and with the degree of initiative appropriate to the position. * Exceptional interpersonal communication, acute attention to detail, and a strict commitment to student data privacy and confidentiality.
Pay: From $19.76 per hour
Expected hours: 13.0 per week
Benefits: * Extended health care * On-site parking
Work Location: In person