About this role
Reporting to the General Manager of Corporate Services, this position leads the day-to-day operations of the Finance department and is responsible for reviewing and approving financial transactions across all Town departments. This position involves the analysis of complex financial transactions and providing internal customer service, leadership and support related to the Town?s financial processes. This position participates in establishing, implementing and reporting on the Finance department?s key initiatives and measures, and helps meet the department?s goals through sound financial management.
This position will also work with the GM of Corporate Services to play a key role in strengthening the Town?s financial policies and procedures. This includes ensuring the Finance team follows all of the Town of Drayton Valley?s policies, procedures and bylaws.
*REPORTING RELATIONSHIPS*
This position reports to: General Manager of Corporate Services ? Chief Administrative Officer
Positions reporting to this role: Clerk Lead, Payroll & Accounts Technician, Utilities, Accounts Payable and Reception
*DUTIES & ESSENTIAL JOB FUNCTIONS*
The Finance Manager?s responsibilities include, but are not limited to:
· Provide leadership to the Finance team by staying current on, establishing and monitoring financial policies, procedures and bylaws for the Town of Drayton Valley in accordance with Public Sector Accounting Standards (PSAS), the Municipal Government Act and other relevant legislation.
· Assist the General Manager of Corporate Services in the preparation of the Town?s annual mill rates and tax rate bylaw.
· Ensure taxation complies with the Municipal Government Act (MGA), Town bylaws, and Alberta?s assessment and taxation regulations, including Matters Relating to Assessment and Taxation (MRAT) and Matters Relating to Assessment Complaints (MRAC).
· Liaise with the Town?s assessor as required on assessment-related matters.
· Prepare monthly, quarterly and annual financial statements with budget variance analysis, present these statements to Senior Leadership, and respond to related inquiries.
· Prepare monthly balance sheet reconciliations to ensure that all accounts are current and accurate at all times and that sub-ledgers balance with the general ledger.
· Prepare monthly journal entries as needed to ensure accurate and timely financial information.
· Prepare and process monthly GST reports, payments and reconciliations.
· Review, process and close batches to the general ledger, and generate and review related reports.
· Manage the Town?s Point of Sale (POS) systems, including working with POS system providers to ensure rates are fair and to resolve any issues with the systems that may arise.
· Act as the Finance team representative in maintaining an accurate asset management system.
· Liaise with the leadership team regarding grant applications.
· Gather quarterly grant revenue reporting from all departments and reconcile it with the financial system.
· Ensure monthly bank reconciliations are completed accurately and on time.
· Establish and maintain internal controls to ensure accuracy and legitimacy of transactions and to safeguard the Town?s assets.
· Complete special projects, financial analyses and reporting, including but not limited to revenue recognition, grants and Council presentations.
· Participate in and attend meetings as required.
· Provide coverage for the Finance team during absences, including but not limited to presentations to Council in the absence of the GM of Corporate Services.
· Maintain current professional and technical knowledge.
· Assist the GM of Corporate Services with preparation of the annual operating and capital budgets.
· Assist the GM of Corporate Services with the year-end audit by preparing year-end reconciliations. This includes working closely with the auditor to ensure an efficient audit process.
· Foster positive working relationships with all departments and