About this role
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Lead and manage the Accounts Payable function, ensuring timely and accurate processing of invoices, payments, and expense reimbursements.
• Lead and support the AP team by setting clear expectations, monitoring activity and productivity metrics, and providing timely coaching and feedback.
• Oversee invoice workflow, including receipt, verification, coding, and reconciliation, ensuring compliance with company policies and accounting standards.
• Manage vendor payment processes, including tax ID verification, check/ACH processing, and resolution of PO, contract, and invoice discrepancies.
• Strengthen vendor relationships by overseeing account reconciliations, resolving issues, and ensuring credits and outstanding memos are properly applied.
• Collaborate with Regional Business Managers, Operations leadership, and Corporate partners, and team members in remote locations to coordinate AP activities, address issues and support business needs.
• Own month‑end AP close activities, ensuring timely and accurate deliverables, accruals, and reporting.
• Monitor and audit P‑Card activity monthly, ensuring compliance and proper documentation.
• Enhance AP systems and processes, identifying opportunities for automation, efficiency, and improved controls; serve as the AP business process owner for system implementations, upgrades, and future solutions, including working through issues and supporting successful adoption.
• Support weekly payment cycles, including check and ACH processing, approvals, and exception handling.
• Maintain confidentiality and safeguard company financial information through strong internal controls and adherence to policy.
• Lead or participate in AP‑related training, education, and professional development to maintain current knowledge and best practices.
• Perform additional duties as assigned to support the Accounting Department and organizational goals.
EDUCATIONAL & EXPERIENCE REQUIREMENTS
• 2–3 years of experience in accounts payable or related accounting discipline; supervisory experience preferred.
• Bachelor's or associate's degree in accounting, Finance, or related field preferred.
• Demonstrated ability to analyze data, identify issues, and proactively recommend solutions.
• Experience managing vendor relationships and expense processes.
• Strong proficiency in Excel and Outlook; advanced spreadsheet skills preferred.
• Experience with SAP and Esker strongly preferred.
• Transportation, rail, industrial operations experience highly desirable.
• Excellent written and verbal communication skills.
• Exceptional attention to detail, organization, and time management.
• Valid Driver's License.
COMPETENCIES
• Verbal Comprehension: Ability to understand and interpret both general and technical communications.
• Communication: Provides clear direction and guidance to team members and stakeholders across locations.
• Reasoning & Problem Solving: Strong troubleshooting skills with the ability to resolve complex AP issues.
• Time Management: Prioritizes effectively and manages a broad range of responsibilities.
PHYSICAL DEMANDS / WORK ENVIRONMENT
• Regularly required to sit, stand, walk, handle objects, reach, write, type, talk, and hear.
• Occasionally required to stoop, bend, kneel, and lift/move up to 35 lbs.
• Primarily office‑based
SAFETY
Safety is a cornerstone value at Patriot Rail. All employees are expected to model safe behavior, uphold company safety standards, and take personal responsibility for maintaining a safe work environment.