About this role
Invigilator Job description
Reporting to
Examinations Officer
Pay Grade
Grade 6 £14.36per hour
Contract
Casual Contract / Term Time Only
Hours
Part- Time
DBS
Enhanced DBS Required
Pension
Our employees benefit from a wide variety of support including extensive continuing professional learning and development opportunities, wellbeing and staff networks and access to Defined Benefit Pension Schemes (TPS and LGPS) for all staff
Hours of work
During the main exam periods, we kindly ask that you make yourself fully available between the hours of 8:15am and 4:00pm, as additional support from external invigilators may be required. Exam dates and specific arrangements will be communicated to you in advance.
General requirements
Experience of invigilation is not required as training in the role and duties of an invigilator will be provided
Invigilators are required to declare if they have invigilated previously and whether they have any current maladministration/malpractice sanctions applied to them
Invigilators are required to confirm their availability in advance of main exam periods
Invigilators must confirm the confidentiality and security requirements surrounding the invigilation process are known, understood and will be followed at all times
An ideal candidate will:
be reliable, flexible and readily available during main exam periods
have effective communication skills and good interpersonal skills
work well as part of a team
be confident and a reassuring presence to candidates in exam rooms
be able to give instructions and manage situations involving different groups of people
have basic IT skills (familiar with use of email, mobile phone messaging etc.)
Main duties
To conduct examinations in accordance with the Joint Council for Qualifications (JCQ), awarding body and Greyfriars Catholic School regulations and instructions
To have a key role in upholding the integrity and security of the examination/assessment process
Before exams
Report to and be briefed by the exams officer prior to each exam session
Keep confidential exam question papers and materials secure before, during and after exams
Ensure exam rooms are set up according to the requirements
Admit candidates into exam rooms under formal exam conditions
Identify candidates and seat candidates according to the required arrangements
Distribute the correct question papers and exam materials to candidates
Instruct candidates in the conduct of their exams
Deal with candidate questions
Start exams
During exams
Supervise and observe candidates at all times and be vigilant throughout exams
Keep disruption in exam rooms to a minimum
Deal with emergencies or irregularities effectively
Record/report any incidents, disruption or irregularities
Complete attendance registers
Deal with candidate questions according to the regulations
After exams
Instruct candidates in finishing their exams and collect exam scripts and exam materials
Dismiss candidates from the exam room
Check candidates’ names on scripts, match the details on the attendance register
Securely return all exam scripts and exam materials to the exams officer
Other tasks
Undertake training, update and review sessions as required
(prior to invigilating any exam in a new academic year) Undertake relevant online invigilator training and assessment for that academic year
Undertake, where required and where able, other duties requested by the exams officer, for example:
centre supervision of exam timetable clash candidates between exam sessions
facilitating access arrangements for candidates, for example as a reader, scribe etc. (full training will be provided)
other exams-related administrative tasks including maintaining question paper security by supporting the ‘second pair of eyes check’
In addition to the Greyfriars Catholic School will commit to:
➔ Promoting courteous and respectful relationships with students and staff at all times
➔ Using their influence with other staff and students to promote high standards of behaviour, ambition and order within the school
➔ Working to maintain the School at the forefront of educational practice
➔ To support the Catholic ethos of the PFMAC
➔ To play a full part in the PPMAC’s school community, to support its distinctive mission and ethos and to encourage staff and students to follow this example
➔ To support the MAC in meeting its legal requirements for worship
➔ To continue professional development as agreed
Person Specification
Person Specification (e - essential / d - desirable)
Grade C GCSE or equivalent in English and Mathematics D
Experience of working in a school environment or other environment with young people D
Ability to work in a team and individually using own initiative E
Flexible over working hours E
Good IT competence in Excel and Word, literacy and numeracy skills D
Good written and verbal communication skills and be able to clarify and explain instructions clearly E
Ability to follow written procedures to carry out tasks E
Meticulous attention to detail E
Team-player, personable, approachable, emotionally intelligent with a sense of humour D
Ability to deal with any confrontational situations appropriately D
Ability to maintain confidentiality in dealings with pupils, professionally discrete and able to respect confidentiality on particular issues E
Demonstrates an understanding and awareness of child behaviour, have empathy with pupils and be sympathetic to their needs E