About this role
Job summary
An exciting opportunity has arisen for a full-time Administrative Assistant to join our friendly and professional team in the Surgical Pre-Assessment team at Kingston Hospital. We are looking for someone with good clerical experience and excellent IT skills. The successful candidate must enjoy working in both a patient facing environment but also be happy to work independently.
You will be supporting the busy nursing team, booking Surgical Pre-Assessment telephone and face-to-face appointments. You will also be involved with our new screening process, contacting patients and maintaining spreadsheets
Please note that this is a 6 month fixed term contract
Main duties of the job
The successful applicant must be personable and have the ability to communicate with staff of all levels with an organised and motivated approach.
Ideally you will have previous experience of working in admin within the healthcare sector. A willingness to learn is essential and full training and support will be given on all aspects of this role.
The role will involve booking appointments, ensuring the nurses have all the relevant information for their clinics and supporting the reception area when required.
This post is a full-time position and the successful applicant will be required to work 5 days a week Monday to Friday.
Please see the Job Description for a comprehensive list of duties.
About us
Kingston and Richmond NHS Foundation Trust cares for more than half a million patients a year, from across Kingston, Richmond, Elmbridge (Surrey), Merton, Wandsworth and Sutton. In 2018, we became the first acute hospital trust in London to be rated "Outstanding" for overall quality and leadership by the national Care Quality Commission regulator.
We have approximately 350 beds and directly employ around 2,900 staff. Our trust provides a full range of diagnostic services and treatment services. Our main site is the Kingston Hospital site but we also run a number of outpatient clinics in the community, including in Raynes Park, Surbiton, Queen Mary's Roehampton and Teddington.
Job description Job responsibilities
***Please see the attached supporting document/s (JD) which contains more information about the role in the job description and person specification***
Note: ensure any supporting statements align with the job description and person specification, as your application will be assessed against these criteria.
Person Specification
Qualifications Essential
oGCSE Maths & English or equivalent level of education oNVQ Level 2 in Business Administration/Customer Care or acquired equivalent experience
Experience Essential
oExperience of healthcare administrative systems and processes
Desirable
oHealth records experience oExperience of working within a multi-disciplinary team oExperience of working with the general public
Skills Essential
oDemonstrate ability to pay attention to detail , reliably check and record data and be able to self-check completed work oDemonstrate excellent communication skills with all levels of staff and patients oDemonstrate a good telephone manner and technique oAbility to work under pressure/meet tight deadlines whilst delivering high quality work oAbility to follow instructions; guidelines and procedures oHas flexible approach and attitude oGood organisational and administrative skills oComputer/keyboard skills in MS word and excel
Desirable
oBe proactive in contributing to service improvement oBe willing to participate in the promotion of effective team working
Knowledge Essential
oAwareness of patient pathways oDemonstrate a good working knowledge of computer systems and be capable of using Microsoft Office applications
Desirable
oUnderstanding of Primary Care, GP and community services oBasic knowledge of medical terminology
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Kingston and Richmond NHS Foundation Trust
Address Kingston hospital
Galsworthy Road
Kingston
KT2 7QB
United Kingdom
Employer's website https://www.kingstonandrichmond.nhs.uk/ (Opens in a new tab)