About this role
Job summary
We are currently looking for an enthusiastic individual to work within our research team as the Research Co-ordinator across our research portfolio.
The Research Coordinator (RC) is a specialized research professional working with and under the direction of the clinical Principal Investigator (PI). While the Principal Investigator is primarily responsible for the overall design, conduct, and management of the clinical trial, the RC supports, facilitates clinical trial activities and plays a critical role in the conduct of the study. By performing these duties, the RC works with the PI, research nurses/practitioners, research team, sponsor Trust to support and provide guidance on the administration of the compliance, feasibility, and other related aspects of the clinical study during set up, maintenance and close out.
The RC is responsible for the coordination of clinical trials within Clinical Research Delivery Team. Working closely with the study lead of each trial, they are responsible for ensuring their allocated clinical trials are set up, managed/maintained and closed out in accordance with regulatory, sponsor and RD&I Office requirements.
Ideally with previous co-ordination experience having worked within a hospital setting and familiar with medical terminology, you will work within the guidelines and policies for the conduct of clinical trials, ensuring high standards of practice in accordance with the principles of GCP.
Main duties of the job
The RC will be responsible for coordinating clinical trials from Expression of Interest to closure in accordance with Good Clinical Practice (GCP), Trust SOPs, sponsor requirements, regulatory standards and the NIHR 150 day metric. They will support the CI/PI/Delivery Team by reviewing protocols, communicating study requirements, accessing relevant training for staff including maintaining training logs, compiling and maintaining delegation logs, set-up and maintenance of Investigator Site Files/Trial Master Files and ensuring all regulatory, R&D and sponsor approvals are in place before trial initiation. Obtaining initial trial supplies, ensuring Material Transfer Agreements are in place. Creating and maintaining the Investigator Site File/Trial Master File. Working with R&D, pharmacy, finance and laboratories.
During trial, oversees day-to-day activities to ensure regulatory compliance. In addition to the above, process amendments within timelines, raises invoices and organises patient expenses. Supports audits and regulatory inspections and ensures studies remain inspection-ready.
At trial closure, ensures appropriate notifications, documentation archiving and return or destruction of surplus investigational medicinal products. Maintains professional development and awareness of current NHS and research practices while adapting to evolving Trust requirements.
About us
Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5,000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing programme alongside a strong commitment to developing your career. Our diverse and welcoming Royal Surrey family ensures you feel valued from your initial interview and throughout your time with us.
We are clinically led and provide joined-up care by bridging hospital and community services, alongside delivering regional specialist cancer care. Our main acute hospital site is in Guildford, with community sites at Milford, Haslemere and Cranleigh, and services delivered in patients' homes across Guildford and Waverley.
We work in partnership with Ashford & St Peter's Hospitals NHS Foundation Trust through a collaborative Group Model, supporting joined-up services, workforce flexibility and development opportunities.
The Care Quality Commission (CQC) has rated us as Outstanding. We are proud of our achievements and continue to invest in our people and infrastructure.
To learn more about life at Royal Surrey, please watch our short video: https://www.youtube.com/watch?v=R96pMboIYdo
Adverts may close early, so you are encouraged to apply as soon as possible.
Job description Job responsibilities
The post holder will work within the Research team at the Royal Surrey County Hospital NHS Trust. The purpose of the job is to set up and maintain studies, including invoicing and study closure and data entry and query resolution.
Having achieved Foundation Trust status and been identified as a CHKS 40 Top Hospital and a Top 100 Healthcare employer, our focus is to offer the best possible care and treatment outcomes for our patients, and to continue to be the employer of choice for our staff. We focus on giving our patients the best outcomes of care and an excellent experience whilst in our hospital.
We have on-going departmental, NIHR portfolio and commercial clinical trial activity with numerous trials currently open to recruitment, in follow up and many in development and set up.
Person Specification
Qualifications Essential
Educated to A level or equivalent knowledge. Or able to demonstrate relevant experience commensurate with this post.
Knowledge Essential
Significant demonstrable experience of working within a Clinical trials setting Trial coordination, set up / close out Data Management Financial tracking
Desirable
Monitoring of clinical trials Experience of working within a number of different specialties. Study design Negotiation skills with regard to costs with Pharmaceutical companies.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Royal Surrey NHS Foundation Trust
Address Royal Surrey Foundation Trust
Guildford
GU2 7XX
United Kingdom
Employer's website https://www.royalsurrey.nhs.uk/ (Opens in a new tab)