About this role
Job summary
Are you an experienced minute taker with strong administration and minute taking skills?
Do you have excellent attention to detail and the ability to understand Board level and committee meetings?
Do you have a track record of dealing with highly confidential information and the ability to be discreet?
Do you have a positive attitude, the ability to work under pressure, manage conflicting deadlines and work as part of a close team?
If you have answered 'yes' we want to hear from you. An exciting opportunity has arisen for a highly motivated and enthusiastic Corporate Affairs Officer who will to join the University Hospital Tees Group to provide essential support and coordination to a busy and friendly Corporate Secretariat Team.
Cross site working is essential (North Tees and South Tees)
Main duties of the job
The role requires someone with a flexible, focused and positive approach to minute taking, and who is able to record notes in an impartial way without imposing their own opinions into the notes taken. The role requires someone who can embrace a varied and demanding workload and who can recognise the changing needs of our governance structure and the Corporate Secretariat Team. The role requires someone who will be available to attend meetings both in person and online.
Cross site travel and working between sites is a requirement of the role.
About us
South Tees Hospitals NHS Foundation Trust and North Tees and Hartlepool NHS Foundation Trust have come together to form University Hospitals Tees. As a result, post holders may be required to work across sites within both organisations.
Across University Hospitals Tees, our ambition is to be the best place to work, ensuring we have the right staff in the right roles at the right time to deliver outstanding patient care and experience.
We are committed to supporting our staff through an inclusive and supportive working environment, offering health and wellbeing initiatives, staff benefits, and opportunities for personal and professional development.
We support the 'Making Every Contact Count' approach to behaviour change in the promotion of health and wellbeing of individuals and communities.
Job description Job responsibilities
To support the Company Secretary in the provision of company secretarial support and advice to the two Trusts and University Hospitals Tees. The purpose of the corporate secretariat service is to advise and support the Group Chair, Group Board of Directors, Trust Board of Directors and two Council of Governors on all aspects of regulation, corporate governance and effective business conduct for the organisation.
The post holder will support the Company Secretary to ensure the Trust complies with relevant legal, constitutional and regulatory requirements and that procedures, systems and processes are established and operate to facilitate achievement of good practice.
To create and maintain effective working relationships at all levels, internal and external to the Trust, including the local health economy, which relate to the two Trusts and University Hospitals Tees.
The post holder will support the Company Secretary to ensure the Group Board of Directors, two Trust Board of Directors and two Council of Governors, and their respective Committees and Groups run efficiently and effectively and that they are properly serviced and recorded. This will include, as necessary, drafting of accurate reports, across a range of subjects.
To service and support the Group Board of Directors, two Trust Board of Directors and two Council of Governors, and their respective Committees and Groups, as required and determined by the Company Secretary, including the setting up of such committees; establishing the agenda, sending out papers, printing, taking minutes and sending them out within the agreed timelines.
To be the first point of contact for all NED and Governor enquiries.
The post holder will need to establish strong relationships and inspire confidence from those working at the most senior level. They will work with minimal supervision in an organised, efficient manner in order to maximise the effective use of both their own time and that of the Chair, NEDs and Governors.
Person Specification
Knowlage and Skills Essential
Extensive secretarial experience working in a highly confidential, high pressured environment, planning and delivering high quality of work to tight deadlines with attention to detail Experience of taking minutes of formal Board and/or Committee meetings Experience of establishing and maintaining office systems Experience of working at Board/Committee level, setting and managing processes for these meetings Experience of working on confidential and sensitive activities Advanced working knowledge of Microsoft Office applications, particularly MS Word, Excel, Outlook, PowerPoint), e-mail, electronic calendar and Interne
Desirable
Extensive experience within the NHS Experience of working within a multi-disciplinary team roject management experience
Qualifications and Training Essential
Educated to degree level or equivalent relevant practical experience Well established numeracy and literacy skills (GCSE or equivalent, at grade C or above in English and Mathematics) dvanced typing and/or word processing skills (i.e. RSA level III)
Desirable
Shorthand qualification
Experience Essential
Experience of dealing with Board members, senior managers and other key stakeholders, understanding the necessity to act in a pleasant and courteous manner whilst working effectively with others High level of interpersonal skills including discretion and persuasion and the ability to communicate sensitively and effectively having regard to the strict need for confidentiality Ability to identify future issues and forward plan Ability to concentrate for long periods of time often with frequent interruptions. Ability to work independently using own initiative when necessary, whilst also working as part of a small team to support achievement of priorities Excellent written and verbal communication skills with the ability to provide and receive complex information whilst ensuring meticulous attention to detail and accuracy
Desirable
Knowledge of corporate governance/Foundation Trust issues
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name North Tees & Hartlepool NHS Foundation Trust
Address North Tees Hospital
Hardwick Road
Stockton on Tees
TS19 8PE
United Kingdom
Employer's website https://www.nth.nhs.uk/ (Opens in a new tab)