About this role
Job summary
Please note: at this stage, the role is open only to colleagues currently employed by the Kent and Medway Integrated Care Board (ICB) and Southeast Integrated Care Boards; and current at-risk employees within Kent and Medway NHS Trusts.
The Finance Accounts Assistant provides essential support to the Assistant Financial Accountant - Treasury in ensuring that all payables and receivables processes are accurate, timely and compliant. The postholder maintains supplier and customer records, processes payment runs, undertakes reconciliations and supports the agreement of balances exercise.
The role also provides proactive oversight of NHS Shared Business Services (SBS) to ensure high quality service delivery. The postholder contributes to strong financial governance, excellent customer service and the smooth running of financial operations across the ICB
Main duties of the job
oProcess and check payment runs, ensuring suppliers are paid in line with the Better Payment Practice Code.
oLiaise with budget managers to resolve queries and ensure timely authorisation of invoices.
oMaintain and update the supplier file, ensuring accuracy and compliance with financial controls.
oLiaise with suppliers to resolve payment, invoice and account queries.
oComplete supplier statement reconciliations and follow up discrepancies.
oRaise sales orders and invoices to customers as required.
oAssist with the agreement of balances exercise, ensuring accuracy and audit readiness.
oProvide proactive oversight of NHS Shared Business Services (SBS) performance relating to payables and receivables.
oDeliver consistently high standards of customer service to internal and external stakeholders.
oMaintain accurate financial records and support month end and year end processes.
oCarry out other duties commensurate with banding and competence.
Please note, this vacancy does not meet the criteria for skilled worker sponsorship and therefore, we are unable to accept applications from candidates that cannot provide documentary evidence of right to work in the United Kingdom.
About us
We are committed to a culture that supports all staff at NHS Kent and Medway to be the best version of themselves.
Our ability to improve outcomes for our population depends on how effectively clinical, operational, financial and strategic professionals work together to make informed commissioning decisions. That's why our workforce works a minimum of two days-a-week on-site, with the expectation that all one-to-ones are held face-to-face and that colleagues will regularly visit the services we are commissioning to understand more about them.
We believe regular on-site working supports stronger collaboration, faster problem-solving, peer learning, visible leadership and the integration of colleagues into our organisation. We also know that culture is built through shared experiences and day-to-day interactions.
We are a flexible working friendly organisation; we aim to support you to work flexibly in a way that will suit you and us.
We work with staff to agree objectives through regular supervision, annual appraisal and access to training opportunities.
We are committed to equal opportunities and diversity. In order to reflect the diversity of our population, we positively encourage applications from all areas of the community regardless of gender, race, faith, disability, age or sexual orientation.
Job description Job responsibilities
The job description and person specification gives you all the information you need about this role. Please look carefully at the criteria in the person specification and tell us what you have done that shows you meet this.
Still have questions? The recruiting manager would love to hear from you, their contact details can be found in the job advert.
We can get a lot of applications for some roles so to be in with the best chance of being shortlisted please make sure you apply as soon as possible. A vacancy may close early if there is a lot of interest in the job.
If you need an application form in an alternative format please let our recruitment team know so they can help you with this.
All information you supply on your application should, to the best of your knowledge, be true and accurate.
Person Specification
Knowledge and Experience Essential
Educated to NVQ/RSA Level 3 or equivalent experience. Intermediate knowledge of IT systems including Outlook, Word, Excel and financial systems Experience delivering a wide range of administrative tasks to a high standard Understanding of confidentiality and GDPR requirements.
Desirable
Experience working in a finance or accounts payable/receivable environment.
Attributes Essential
Ability to maintain confidentiality and trust. Commitment to personal development.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name NHS Kent and Medway Integrated Care Board
Address Gail House
Maidstone
ME15 6NB
United Kingdom
Employer's website https://www.kentandmedway.icb.nhs.uk (Opens in a new tab)