About this role
Job summary
Looking for flexible work in the NHS?
The Flexi-Bank is a collaborative staff bank hosted by Royal Surrey NHS Foundation Trust in partnership with Surrey and Borders Partnership NHS Foundation Trust, offering greater choice, flexibility and access to a wider range of opportunities across both organizations.
Why join the Flexi-Bank?
Work flexibly - choose shifts that suit your lifestyle and availability
Access more opportunities - pick up shifts across mental health, community and acute care settings
Get paid fairly and on time - competitive rates and fast access to earnings through Stream
Stay supported - benefit from training, development and guidance from our dedicated Temporary Staffing Team
Be part of something bigger - join a growing collaborative of NHS Trusts across Surrey
Main duties of the job
Surrey and Borders Partnership NHS Foundation Trust is looking for someone to act as the main admin resource for the team, processing referrals, letters and other communications effectively to aid with the smooth running of the reception area and provide efficient administrative support for team members.
This Role is Suitable for someone who is able to understand information quickly and identify relevant course of action and who has good interpersonal skills and is confident in operating a wide range of office equipment such as scanners, computers, faxes and copiers. Suitable for someone who is comfortable working in a fast paced and time pressured environment.
Location: Aldershot Centre for Health
Work Pattern: Monday to Friday from 9AM to 5PM
Please refer to the job descriptions for further details which was attached to the advert.
About us
Surrey and Borders Partnership NHS Foundation Trust is the leading provider of health and social care services for people of all ages with mental ill-health and learning disabilities in Surrey and North East Hampshire. We provide support to a population of 1.3 million across 140 services.
We actively seek to engage people who use our services and our communities in improving the mental wellbeing of the local population. We work closely with other NHS and voluntary sector organisations who provide services and support people who use services and carers.
This role is working within i-access, a successful, countywide drug and alcohol treatment service for Surrey residents delivering tier 2, 3 and 4 substance misuse interventions across 3 main bases and 25 satellite locations. i-access is run collaboratively by SABP, PH / SCC and Via under a cooperative agreement which is one of partnership and transparency and contributes to Surrey Heartlands wider strategic ambitions.
Job description Job responsibilities
Key Responsibilities
Receive and process referrals to the relevant clinician and system(s)
Process discharge paperwork and update system(s) accordingly
Type all letters dictated or provided by the team
Book appointments on the patient record system
Take minutes at team meetings and transcribe accurately
Answer telephone calls and relay any messages in a timely manner
General administrative tasks such as typing, copying, scanning, printing, laminating etc
Provide support to team members in setting up rooms for meetings
Check and book rooms for other team members upon request
Scanning documents for uploading to patient record system
Receive and respond to e-mails in an appropriate manner, forwarding where necessary
Monitor and raise purchase requisitions for stationery, services (such as interpreters) and supplies for the department
Arranging clinic appointments
Person Specification
Qualifications Essential
NVQ Level 3/RSA Level 3 or equivalent experience
Experience Essential
2 years' experience working in an office environment is essential.
Desirable
Experience of working in the NHS
Knowledge Essential
SystmOne
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Royal Surrey NHS Foundation Trust
Address Horizon House
28 Upper High Street
Epsom
KT17 4QJ
United Kingdom
Employer's website https://www.royalsurrey.nhs.uk/ (Opens in a new tab)