About this role
Job summary
We areseekinga highly motivated and enthusiastic Support Secretarywho can provide excellent secretarial and administration skillstojoin our dedicatedSecretarial Team within the Community Paediatric Service.
The roleinvolves supportinga team ofConsultantsand other health professionals.You should have excellentaudiotyping skillsand experience (preferably within an NHS setting)and be computer literatewith a broad experience of Microsoft Office packages.You will need to behighlyorganised witha flexible approach to yourwork and have excellent communicationand team working skills.You will need to beself-motivated to manage your ownworking time effectively.
Main duties of the job
To provide professional, comprehensive and confidential administrative support to the relevant health professionals and their team.This includes typing and formatting of correspondence, clinicalletters, reports and policies from handwritten, dictated, paper, or electronic information in line with Trust corporate guidelines.To work collaboratively with other administrative colleagues andsupport staff.
Audio-typing, copy typing and formatting of clinical letters and reports where follow up actions as required.appropriate; meeting timescales as directed by your line manager.To take minutes of meetings, type and distribute to all members of staffWord processing, which may include letter, memos, notes, record cards, messages and email communication.Collate, provide, receive and appropriately store (manually and electronically) sensitive and confidential information,Maintain administrative systems set up in team offices to ensure an organised and efficient working environment for staff.Responsible for assisting with the booking of team training and responsible for maintaining local training recordsUndertake reception duties if required.To attend meetings, training and briefing sessions appropriate to either your job specific role or, as a staff member of the Trust.
About us
The Northern Care Alliance NHS Foundation Trust (NCA) provides hospital and integrated health and social care services to over one million people living across Greater Manchester. Our 20,000 colleagues care for people in hospital and in the community, working across Bury, Rochdale, Oldham and Salford, to save and improve lives.
As a large NHS trust we are committed to enhancing the health of our local population by delivering consistently high standards of care and working closely with local authorities and key partners. We believe in our power and potential to make a difference and we're always looking for people who demonstrate our three core values - care, appreciate and inspire - to join our team.
In return, we can offer you a job role with purpose and flexibility. The size and scale of the NCA means we can provide more challenge and opportunities so your career can always be moving in the right direction. By joining us you can also access a competitive benefits package, including, a fantastic annual leave allowance, flexible working opportunities and protected hours for health and wellbeing activities, helping you to achieve more personal downtime and a better work-life balance.
Learn more about us in our Candidate Information Pack.
Job description Job responsibilities
To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: www.careers.northerncarealliance.nhs.uk
Person Specification
Essential qualifications Essential
Good level of general education RSA 3 / NVQ3 or equivalent, e.g. Information technology qualification, or training or relevant business or administration qualification
Desirable
ECDL qualification AMSPAR qualification
Knowledge, Skills, Training and Experience Essential
Working experience of Microsoft software. Producing high quality reports and documents using the necessary Microsoft Office Suite applications (Excel, PowerPoint, Word and Outlook). Minute and note taking experience Demonstrative experience working within an administrative role. Sound knowledge of office procedures, systems and practices. Organisational skills Good verbal and written skills Ability to communicate and liaise effectively with a diverse range of people, including managers, staff partners, other organisations and individuals Ability to prioritise workload effectively Excellent spelling, grammatical, composition and numeracy skills Excellent keyboard skills Planning and organisational skills to prioritise and manage own workload, working independently as required. Audio typing experience / qualification Ability to work flexibly Use of a car or access to a means of mobility to travel across the Trust footprint in line with service needs Willing to carry out all duties and responsibilities of the post in accordance with the Trust's Equal Opportunities and Equality and Diversity policies
Desirable
NHS or healthcare experience or experience of working in public sector Experience of using an electronic patient appointment and record system Ability to analyse large sources of data and produce into meaningful information, graphs and charts.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Northern Care Alliance NHS Foundation Trust
Address Callaghan House, Green Lane, Heywood OL10 2DY
Cross Street
Heywood
OL10 2DY
United Kingdom
Employer's website https://www.northerncarealliance.nhs.uk/ (Opens in a new tab)