About this role
[What the role is] This role sits within the CEO Office and will provide administrative, financial and logistical support to Group Legal, ensuring smooth day-to-day office operations, timely processing of invoices and vendor payments, and effective coordination of events and engagements. [What you will be working on] Responsibilities Office Administration
• Manage day-to-day office administration for Group Legal, including filing systems, correspondence, and records management (physical and digital) • PA duties including coordinating calendars/meetings, meeting logistics for senior Group Legal management and Internal Audit Unit. • Liaise with internal units/divisions/groups on Group Legal’s operational needs • Maintain department supplies, equipment, and office resources • Ad-hoc duties as assigned
Invoicing & Finance Support
• Process invoices from external counsel, vendors, and service providers, ensuring accuracy and timely payment • Track budget utilisation and flag variances to senior Group Legal management • Maintain records of legal spend, retainer agreements, and vendor contracts • Support procurement processes for external legal services, vendors and service providers within procurement guidelines
Events & Engagement
• Plan and organise Group Legal events (e.g. team building), training sessions, and stakeholder engagements (internal and external)
[What we are looking for] Requirements
• Minimum 5 years related working experience. Relevant experience in public sector will be an added advantage • Proficiency in MS Office, Outlook, Teams and the ability to learn company-specific software if required • Good oral and written communication skills • Proactive mindset with an interest in improving processes and adopting legal technology, including AI-enabled tools • Strong organisational skills, discretion with confidential legal matters, and ability to manage multiple priorities • A team-player #LI-IT2