About this role
[What the role is] This is a 2-year contract for an Senior Executive, Admin position with the Digital Services & Technology Office. [What you will be working on] Your responsibilities will include, but are not limited to, the following:
• Manage Assets in accordance with FIN’s policies and procedures, e.g. annual Physical Verification Exercise, Low-Value Asset Declaration, Write-off and Disposal of Assets, AUC conversion to Fixed Assets in the system • Lead the annual Asset Physical Verification Exercise. • Review and oversee the bi-annual asset disposal exercises. • Manage procurement approval for AOR, QAA, Variation & Small Value Purchases (SVP) • Manage Master Procurement Records/CC Portal, email-in of SVP, direct billing, Purchase Order (PO) Details • Assist with collation of data for internal and external returns to Finance Office and other government agencies. • Review and implement improvement to internal procurement and administrative processes • Assist with General Office Administration as a Covering Officer during colleague’s absence.
[What we are looking for]
• Experience in fixed assets management and annual physical verification exercise • Experience in admin and procurement in Schools / Admin Departments in Institutes of Higher Learning is an advantage • Effective team player who can collaborate and complete tasks efficiently as a team • Initiative to work on improvements to own job areas as well as contribute actively to the Team’s overall performance • Meticulous, strong admin skills, able to multi-task and complete tasks assigned with a sense of urgency • Good spoken and written English and communication skills is a must • Proficient in MS Office (Excel, Word, Outlook), SharePoint, and OneDrive • IT savvy with prior experience in automation and a drive for innovation and continuous improvement initiatives to enhance operational efficiency • Proficiency in the use of AI tools is a plus • Able to work with different stakeholders within Department especially with Finance Office. • Eager to learn and grow with Digital Services & Technology Office