About this role
[What the role is] The Rail Licensing Division is looking for a motivated, organised and pro-active individual to provide administrative and operational support to the Division. You will play an important role in ensuring the smooth day-to-day operations of the Division by supporting management, coordinating administrative matters and maintaining effective records and processes. [What you will be working on] As a key member of the team, you will be responsible for:
• Providing executive and administrative support to the Deputy Director and the Division, including coordinating schedules, preparing budget, tracking expenses and assets, handling procurement and tracking follow-up action items; • Providing secretariat support for the Division/ Sub-Group meetings, including arranging meetings, recording minutes and maintaining records. • Managing the Division’s correspondence, documentation and registry matters, including maintaining relevant databases, document repositories and tracking systems; • Supporting the manager/ senior officers in operational rail licensing or non-fare matters such as supporting the review of routine submissions and feedback, streamlining of processes and coordinating follow-up actions; and • Performing other administrative and operational duties as required.
[What we are looking for] [What we are looking for]
• At least 2 years of experience in administrative, secretariat, executive support or office management roles will be an advantage; • Strong organisational and administrative skills, with good attention to detail; • Good written and verbal communication skills; • Ability to manage multiple tasks, prioritise effectively and meet deadlines; • Proficient in Microsoft Office applications and comfortable working with digital systems and databases; • Resourceful, pro-active and able to work independently in a fast-paced environment; • Good interpersonal skills with the ability to coordinate and work with stakeholders across different functions; and • Experience in budget administration, procurement, and records management will be an advantage.
As part of the shortlisting process for the role, you may be required to complete a medical declaration and / or undergo further assessment