About this role
Paired is a global staffing and recruiting agency that pairs remote work with top-tier talent. We help individuals from around the world connect with great companies that are looking for their specific skill set. Our mission is to provide great jobs to talented people, no matter where they are located.
About the company Our client is a US-based wholesale distributor of fresh produce and specialty food-service products. They supply supermarket chains, restaurants, quick-service brands, schools, healthcare facilities and other wholesalers across North and South America. Their back office is small and fast-moving, so this role will be a key part of keeping orders, invoices and records accurate day to day.
About the role
We're looking for a detail-obsessed Data Entry & Administrative Assistant based in Latin America to handle high-volume data work, support invoicing and billing, and help the office team with admin tasks and overflow.
What You'll Do
Data Entry & Records
Transfer data quickly and accurately between internal spreadsheets and QuickBooks or other business softwareAudit, cross-reference and update large datasets, including packing slips, purchase orders, inventory lists and price sheetsBuild and maintain tracking sheets in Excel and Google Sheets using formulas like VLOOKUP, INDEX/MATCH, SUMIF and pivot tablesInvoicing & AP/AR Support
Process, verify and generate customer invoices in QuickBooks EnterpriseSend invoices and statements to customers by email and track payment statusAdmin & Office Support
Support managers and team members with admin tasks, special projects and overflow workTriage email inboxes and keep workflows movingDraft professional emails, follow up with vendors and customers on pending items, and escalate urgent issues
Requirements
2+ years of experience in heavy data entry, billing or administrative support2+ years using Microsoft Excel and Word, plus Google Workspace (Docs, Sheets, Gmail, Drive)Typing speed of 45+ WPM and solid 10-key numeric entryExceptional attention to detail, especially during long stretches of repetitive data workFluent English with clear written and verbal communicationComfort working in a fast-paced environment with shifting prioritiesNice to have: experience with QuickBooks or inventory management software
Work Setup RequirementsInternet speed of at least 25 Mbps download and uploadA backup plan for internet and power (for example, a mobile hotspot or secondary connection)Your own computer running an updated version of WindowsA personal phone for calls and texts
DetailsFull-time, 40 hours per week, 100% remoteReliable coverage of the fixed shift including SundaysIndependent contractor role, paid directly by the client twice a monthThe selection process includes a skills assessment (typing, 10-key and a data entry exerciseBenefits
Work From AnywhereSalary paid in US$International Brands Exposure