About this role
We are looking for a People & Culture Assistant to join our People Experience Team. This is a temporary, 12-month contract for a full-time role, as one of our team members is on leave. Customer centricity is a core principle in Xeneta. For the People & Culture team, our colleagues are our customers. As People and Culture Assistant, you will ensure our Executive Leadership's days run as smoothly and efficiently as possible. You will be their business partner who enables them to focus on their core responsibilities and helps them meet their business goals and objectives. You will work with our C-suite and thus get exposure to all the different areas of our business. We're seeking a diligent and self-motivated person to join our People & Culture team. This is an exciting opportunity to work with various tasks and responsibilities in an international tech company! We would prefer someone who can start quickly and we will call candidates in for interviews on a continuous basis, so please apply as soon as possible. Your main responsibility will be to support the CEO, CPO, and CRO. As such, your key tasks will be: Own calendar management: organizing inboxes, scheduling meetings, resolving scheduling conflicts, prioritizing calendar events, communicating urgent requests and changes to relevant stakeholders. Manage Xeneta Board meeting logistics, including liaising with Board members, setting Board calendar, ensuring timely delivery of Board materials, and scheduling Board dinners. Arrange and coordinate travel plans, itineraries, and agendas. Support with various administrative and ad hoc tasks, such as processing expense reimbursements. Schedule and coordinate various events for C-Suite and Extended Leadership Team members, such as offsite meetings, departmental events, team-building events, etc. Support the People Experience Team on other global events and initiatives, such as supporting the Senior People Experience Partner on ticketing systems and ad hoc office management.