About this role
This is a 12-month fixed-term maternity cover position within our City GP6 General Practice team. The role will provide professional and proactive secretarial and administrative support to Partners, Directors and Managers. Working closely with colleagues across the wider secretarial team, you will play a key role in supporting the smooth running of a busy, client-facing department, maintaining high standards of service and contributing to a positive and collaborative team culture. This is a fast-paced role that requires strong organisational skills, the ability to manage multiple priorities simultaneously and the confidence to adapt to changing demands. The role involves handling confidential and sensitive information, requiring discretion, professionalism and attention to detail at all times. Managing diaries and scheduling meetings with room bookings Preparing, formatting and proofreading proposals, presentations and other client-facing documents. Supporting client onboarding and Anti-Money Laundering (AML) processes, including preparing engagement letters, Forms 64-8, client set-up forms and related documentation. Drafting routine correspondence and letters for Partner review and approval. Maintaining electronic and physical client records, including scanning, filing and archiving documentation. Assisting with billing processes and preparation of expense claims. Scanning and filing client records/files, archiving where necessary. Coordinating UK and international travel and accommodation arrangements. Managing inboxes and correspondence, ensuring messages are relayed and actioned promptly. Processing Partner expenses and supporting month-end administrative activities. Providing general administrative support to the wider team as required.