About this role
About the Client Our client is a solo-entrepreneur business owner operating across real estate, assisted living, and property investment, based in the greater Houston, Texas area. She runs a full-service residential and corporate real estate practice while simultaneously building out ventures in assisted living and construction/investment. Since business picked back up in 2025, she has been stretched thin across all fronts and is looking for a right-hand partner to help her run things more smoothly. Why does this role exist? This role exists because our client's businesses have grown faster than her personal capacity to manage them, and time has become her single biggest constraint. She needs a highly capable, proactive assistant who can operate as an extension of herself — someone who can independently manage real estate transactions, keep her calendar and inbox under control, and bring the organizational structure that complements her own fast-moving, big-picture style. Ultimately, this hire exists to give her back the bandwidth to focus on growth rather than day-to-day operations. Real Estate Transaction Coordination Schedule and manage property showing appointments Prepare offers and coordinate document signings Manage transaction paperwork end-to-end using ZipTag, Transaction Manager, and MLS Executive & Administrative Support Manage and organize incoming/outgoing email Own calendar management, including scheduling and coordinating appointments and meetings Provide full business support, stepping in to handle tasks across the business whenever needed Bring structure and organization to daily operations Cross-Business Project Management Oversee tasks and projects across the client's multiple businesses (real estate, assisted living, construction/investing) Anticipate needs proactively — preparing documents and materials ahead of meetings without being asked Manage competing priorities and shifting demands across ventures Marketing & Content Support Create marketing materials and content using Canva Manage and maintain social media presence AI-Enabled Process Automation Identify repetitive, "grunt work" tasks suited for automation Build and maintain AI agent workflows (using tools like ChatGPT) to handle recurring tasks Review and quality-check AI-generated output before it reaches the client