About this role
About Us
Integrity360 is a leading independent cybersecurity and PCI specialist operating across Europe, Africa, the Caribbean, and North America. The company has office locations in Ireland, the UK, Bulgaria, Italy, Sweden, Spain, Lithuania, Ukraine, Africa, the Caribbean, and Canada, supported by seven Security Operations Centres (SOCs) located in Dublin, Sofia, Madrid, Stockholm, Rome, Johannesburg and Cape Town.
With over 780 employees, including more than 585 dedicated cybersecurity professionals, Integrity360 delivers a full suite of professional, support, and managed security services. These span the complete cyber risk lifecycle, from identification and prevention to detection, response, and recovery. Integrity360 supports over 3000 mid-market and enterprise organisations across sectors including financial services, insurance, government, healthcare, retail, telecommunications, and utilities.
At Integrity360, people come first. We invest heavily in learning, development and progression, fostering a dynamic culture where innovation, collaboration and continuous growth are at the heart of what we do. If you're ready to take your cyber security career to the next level, we’d love to hear from you.
Job Role
This is an office-based role which involves supporting the office function by carrying out administrative tasks so that the business can operate more effectively whilst providing PA administrative support to the Regional Commercial Director and visiting C-Suite members.
The successful candidate will be an enthusiastic individual who displays their own initiative with a high level of attention to detail and who wants to work as part of a dynamic team. Discretion and confidentiality will be of utmost importance for the successful candidate.
Responsibilities:
• Arranging travel and ensuring visas, passports and itineraries are up to date, adhering to the company travel policy.
• Taking notes or dictation at meetings when required (not applicable).
• Ensure all agenda packs and materials are compiled and distributed before meetings, when required.
• Perform general administrative or housekeeping tasks as and when required.
• Provision of catering, travel and meeting logistics for on/offsite Board & Executive meetings.
• First point of contact and screening for incoming calls, external visitors, clients, couriers and contractors.
• Manage correspondence, reception duties and meet and greet visitors and suppliers.
• Maintaining office systems, including data management and filing.
• Control access management for the office.
• Maintenance of the office supply inventory and orders for additional supplies as needed.
• Arranging courier, taxi, shipping and other services for the office.
• Responsible for the daily appearance and cleanliness of the office (professional cleaning services visit daily).
• Co-ordinate and monitor office operations to ensure company requirements are sufficiently met on a daily basis.
• Flexibility in carrying out other tasks and responsibilities, which may arise or be assigned.
• Deal with highly sensitive documentation and reports, ensuring confidentiality is maintained at all times.
• Compliance with Integrity360 internal systems & procedures.
• Oversight and management of visitor badges and parking facilities.
PA to company executives
• Diary and workflow support, arranging calls and meetings, ensuring diaries are aligned and always up to date, resolving any scheduling conflicts that arise with internal and external parties.
• Preparing documents, briefing emails, reports and presentations - often highly sensitive, ensuring confidentiality is always maintained.
• Compilation and timely circulation of agenda packs and materials for meetings.
• Liaising on a daily basis to carry out assigned tasks, running business and other errands and performing general administration tasks.
• Arranging client and employee hospitality for events hosted by members of the Executive team
• Executive travel.
• Monthly expense and invoice reconciliation.
What you will bring to us:
You should have experience demonstrating the following qualities:
• A minimum of 3 years’ experience required in a similar role.
• Proficient in MS Office, particularly PowerPoint, Word, Excel.
• Excellent interpersonal and communication skills.
• Superior organizational and time management skills.
• High attention to detail and strong verbal and numerical skills.
• Self-confident with positive ‘can do’ attitude.
• Self-starter with a desire to succeed.
• Ability to work under pressure with minimum supervision.
• Ability to work on multiple projects in a fast-paced environment while producing quality work and adhering to deadlines.
• The successful candidate should demonstrate a high degree of initiative, confidence and quick learning
• Attention to detail is key (detail, detail, detail!).
• Travel logistics – must think laterally to ensure all considerations included (i.e. flight time, check in time, ground transfer time vs on site meeting time).
• Make informed decisions.
• Comprehensive and cohesive communications.
• Close working relationship with other OMs – co-ordination.
What we will provide for you:
• Opportunity to gain experience and knowledge in a key field of expertise.
• Exposure to many sectors like Financial Services and the SME sector.
• Further educational and training to enhance your skillset.
• A company that is going from strength to strength with significant growth plans.